Travel Assistant, G5

• Organizes and administers official travel for staff, consultants, meeting participants, interpreters, and report writers in coordination with UNON travel unit and travel agencies.
• Prepares cost estimates for official meetings and missions, including airfare and daily subsistence allowance (DSA), and provides advice on the most direct and economical routes.
• Initiates, reviews, and amends travel authorizations and travel claims; calculates airfare, DSA, terminal expenses, excess baggage, and other applicable entitlements.
• Reviews travel claims and supporting documentation for completeness, accuracy, reasonableness, and conformity with UN financial and travel regulations.
• Provides guidance to staff and non-staff on official travel procedures, entitlements, itineraries, and allowances.
• Initiates and supports visa applications for staff and non-staff members traveling on official business.
• Requests and manages index numbers for consultants, resource persons, and meeting participants.
• Ensures validity of budget allotments and coding blocks, working closely with fund management officers, and requests revisions or openings of allotments as required.
• Associates travel claims with relevant obligation documents and coordinates with administrative officers to resolve discrepancies or complex cases.
• Maintains accurate records of travel authorizations, advances, claims, and refunds of unused tickets.
• Prepares periodic and ad hoc reports, including updates to Secretariat travel plans.
• Liaises with substantive offices, administrative counterparts, and travel agencies to ensure timely and well-coordinated travel arrangements.
• Assists with the collection and analysis of travel-related data and contributes to the preparation of reports and presentations.
• Performs other related duties as required.

Requirements

• Education: A high school diploma or equivalent is required.