Personal Assistant & Operations Coordinator

Key Responsibilities

• Calendar & Time Management: Proactively manage complex calendars, schedule meetings, and coordinate calls to optimize time management and ensure daily operations run without interruption.
• International Coordination: Liaise effectively with US-based collaborators and other international partners, ensuring clear communication across various time zones and diligent follow-up on action items.
• Priority Tracking: Anticipate emerging needs, track project priorities, and ensure that all meetings, deliverables, and key engagements are thoroughly prepared for in advance.
• Logistics Coordination: Manage local travel logistics, including transportation and accommodation arrangements, and create detailed itineraries.
• Professional Documentation: Draft, edit, and manage high-quality correspondence, presentations, briefs, and reports, maintaining a high level of accuracy and professionalism.

Job Requirements

• Education: A Bachelor’s Degree in Business Administration or a related equivalent field (Mandatory).
• Communication Skills: Excellent written and verbal English skills; a solid understanding of research and KEMRI’s institutional operations (Mandatory).
• Organizational Skills: Highly organized and detail-oriented, with the ability to work effectively and independently (Mandatory).
• Technical Proficiency: Highly proficient in Microsoft Office Suite and a willingness to adopt AI tools and other new technologies (Mandatory).
• Professionalism: Demonstrable discretion, reliability, and adaptability in a professional environment (Mandatory).
• Added Advantages: Prior experience in academic writing or social media management is considered a plus.

How to Apply

Interested and qualified candidates should apply online through the Kenya Medical Research Institute (KEMRI) e-recruitment portal at erecruitment.kemri.go.ke. Ensure your application is submitted before the deadline on March 23, 2026.