Corporation Secretary Administrative Support

Key Duties and Responsibilities

• Executive Support: Complete a broad variety of administrative tasks for the Board and General Counsel, including managing an active calendar of appointments, completing expense reports, composing and preparing correspondence, and arranging complex travel plans, itineraries, and agendas.
• Board Coordination: Organize board meetings virtually and overseas, coordinate logistics, and assist board members with travel arrangements and accommodation. Manage the board information portal (Diligent) to ensure transparency of policies and decisions.
• Communication & Liaison: Serve as a bridge for smooth communication between the Legal Unit, President’s office, and internal departments. Communicate directly with board members, staff, and stakeholders while maintaining strict discretion.
• Budget & Compliance: Manage the Legal Unit and Board Secretariat budget, including reconciliation, invoice tracking, and legal billing spend management. Ensure compliance with bylaws, Committee terms of reference, and organization policies.
• Event Management: Support the Communications unit with board-related events. Supervise current Board events, coordinate team members, and manage all related paperwork and materials.
• Records Management: Organize documents of the Legal Unit for easy retrieval and reference, maintaining an up-to-date database for efficient document management.
• Administrative Efficiency: Direct project correspondences, prepare talking points, briefing notes, memos, and meeting minutes. Ensure timely processing of board members’ honorariums and expense claims.

Requirements and Qualifications

• Education: Bachelor’s degree from a recognized university.
• Communication: Exceptional ability to build and maintain positive working relationships and communicate clearly across language and cultural barriers.
• Professionalism: Proven experience working in environments where strict confidentiality is paramount.
• Technical Skills: Skilled in executive-level support, schedule management, and documentation preparation. Proficiency in digital board portals (e.g., Diligent) is an asset.
• Financial Acumen: Strong budget management and reporting skills, including reconciliations and invoice tracking.
• Organizational Skills: Demonstrated ability to organize complex events and manage logistics for virtual and in-person meetings.
• Governance Knowledge: Strong understanding of bylaws and regulations governing board activities.

How to Apply

If you believe you are the right candidate for this position, kindly submit your application with a detailed CV (including your e-mail and telephone contacts) to recruit@agra.org. Please quote the job reference number CSS/LEG/03/2026 in the subject line of the application e-mail.