Executive Office Administrator

The Executive Office Administrator is responsible for managing the administrative functions of the executive office, ensuring the security of office assets, and providing high-level secretarial support to facilitate efficient operations.

Duties and Responsibilities

• Ensuring security of office equipment, documents and records.
• Recording dictation in shorthand and transcribing in typewritten form.
• Processing data and managing e-office systems.
• Planning and organizing meetings, workshops, conferences, and seminars.
• Operating office equipment.
• Responding to correspondences and attending to visitors/clients.
• Handling telephone calls, enquiries, and appointments.
• Handling protocols and confirming travel itineraries.
• Managing petty office cash.

Academic and Professional Qualifications

For appointment to this grade, an Officer must:

• Have at least Eight (8) years relevant work experience in public service or private sector, three (3) of which must be in a supervisory position.
• Have a Bachelor's degree in Secretarial Studies or any other equivalent from a recognized institution.
• Have a Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC).
• Have passed the following examinations from the Kenya National Examinations Council (KNEC):
  • Typewriting III (Minimum 50 w.p.m.) / Computerized document processing III.
  • Shorthand III (120 wpm).
  • Business English III / Communications I.
  • Office Management III / Office Administration and Management III.
  • Secretarial Duties II; or Commerce II.
• Have attended a Management Course lasting not less than Four (4) weeks from a recognized institution.
• Demonstrate proficiency in computer applications.
• Show demonstrated results in work performance.
• Possess good communication skills.
• Fulfil the requirements of Chapter six (6) of the Constitution of Kenya.