The Executive Officer role at Amnesty Kenya is a crucial position focused on supporting the Section Director and the Board in maintaining high standards of governance, strategic execution, and internal operational coordination. The role requires a highly organized individual capable of managing complex logistical and intellectual resources to ensure effective leadership representation and decision implementation.
MAIN RESPONSIBILITIES
The Executive Officer will allocate time across the following key areas:
- Governance and Board Support (40%): Support the Section Director to design, manage, document, communicate, and track the implementation of the deliberations of the quarterly Board meetings and Annual Delegates Conference, Preparatory and Nominations Committees.
- Representation Support (30%): Support the Chairperson, Board members, and Section Director with logistical and intellectual resources to enable them to represent the organisation to the Amnesty movement and elsewhere.
- Financial and Reporting Coordination (10%): Ensure the management and governance activities are clearly budgeted, timely requisitioned for, and reported in the organisational monitoring, evaluation, and learning tools.
- Internal Coordination (20%): Coordinate and document the meetings of the Weekly and Management team, communicate decisions to the team, track action points, and ensure implementation.
WHAT DOES SUCCESS LOOK LIKE IN THIS JOB?
Successful performance in this role means achieving the following outcomes:
- Board and committee chairpersons and members are informed, coordinated, and effectively prepared for all Board, committee, and Annual Delegates meetings with adequate notice, high-quality information, clear areas for decision-making, and confidence that their decisions are being implemented fully.
- Section Director, Chairperson, and other office bearers (and in the first instance, other Board members) are supported to accurately and powerfully represent Amnesty Kenya and build public awareness and support for AIK work.
- The Amnesty International movement is engaged, informed of Amnesty Kenya’s impact, and influenced by our positions and advice.
- Organisational calendar, management, and all staff meetings and processes are coordinated and documented to ensure cohesion, staff safety, and leaderful and value-based interaction.
- Effective coordination of the Section Director’s email in-tray and meetings, as well as delegating where necessary.
EXPERIENCE AND SKILLS
ESSENTIAL REQUIREMENTS
- A degree in social sciences, management, or another appropriate discipline.
- At least 5 years of relevant experience working in international, multi-locational or complex organisations.
- Commitment to realising the Kenyan constitution and Amnesty’s organisational values, vision, and policy positions.
- Clear understanding of organizational strategy, governance, and the role of Boards.
- Excellent levels of ethical and inter-personal skills, confidence and tact.
- Excellent analytical, presentation, and good working knowledge of technology systems, including Microsoft, cloud-based storage, and team management software.
- Proven ability to react to fast-changing political situations, exercising and promoting creative thinking.
DESIRABLE SKILLS
- Significant experience in liaising with diverse stakeholders from government, civic and businesses.
- Demonstrated experience with survey and other information crowd-sourcing tools.
- Current membership in one or more associations or networks.
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