Administrative Assistant

Key Responsibilities

• Manage office operations, including overseeing supplies, equipment, and facilities maintenance.
• Coordinate the preparation and tracking of daily allowances distribution.
• Maintain program documentation and organized filing systems.
• Assist proactively with the procurement of necessary supplies and equipment.
• Schedule meetings, appointments, and maintain the overall program calendar.
• Prepare professional correspondence, detailed reports, and presentations as needed.
• Manage visitor reception and provide crucial communication support to internal and external stakeholders.
• Accurately track staff attendance records and manage leave applications.
• Coordinate closely with the HR consultant regarding recruitment and onboarding logistics for new staff.
• Provide general administrative support to the leadership team.

Qualifications & Experience

Successful candidates must meet the following criteria:

• Education: Diploma in Business Administration, Secretarial Studies, or a related field.
• Experience: Minimum 2 years of proven experience in administrative support roles.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Work Environment: Experience in project-based work environments is preferred.
• Core Competencies: Must possess good organizational and multitasking abilities, along with a professional demeanor and strong communication skills.