The Secretariat and Projects Implementation Manager will drive the successful selection, planning, implementation, monitoring, evaluation, and reporting of social impact initiatives across thematic areas such as Clean Water and Solar Power, EdTech, and Mental Health Support. The role ensures alignment with organizational objectives and the LOOP Payco Trustees strategy. This position serves as a critical link between implementation partners, community stakeholders, and the Board of Trustees by providing clear, timely, and accurate information and insights to support decision-making and governance.
Key Responsibilities
Project Identification and Scoping
Conduct research and stakeholder consultations to identify high-impact projects aligned with thematic priorities.
Assess project feasibility and alignment with strategic objectives.
Identify potential beneficiaries and define budgetary and capacity requirements.
Identify potential risks and mitigants for each proposed project.
Prepare concept notes and project proposals for review by the Trustees.
Partnership Development and Co-Funding Mobilization
Map and engage potential co-funding partners, including development agencies, philanthropic organizations, and private sector entities.
Prepare funding proposals, partnership pitches, and investment cases to attract and secure co-funding.
Coordinate partnership meetings, follow-ups, and documentation of agreements.
Project Implementation and Coordination
Coordinate and oversee the implementation of projects and initiatives from beginning to end as approved by the Trustees.
Assist in the evaluation and selection of partners, vendors, consultants, and service providers.
Develop detailed project plans including timelines, budgets, risk registers, and KPIs.
Coordinate end-to-end execution with implementing partners and community stakeholders.
Ensure seamless communication between field teams, implementing partners, and Trustees.
Monitoring, Evaluation, and Learning
Define baseline and endline measurements for impact evaluation.
Ensure the development of appropriate rubrics for data capture.
Coordinate project audits in line with Central Bank of Kenya (CBK) requirements.
Conduct field visits to assess implementation quality and gather data.
Consolidate lessons learned and best practices to improve future project delivery.
Reporting and Governance Support
Prepare monthly, quarterly, and ad hoc project status monitoring reports for the Trustees.
Present dashboards on progress, risks, expenditure, impact metrics, and partner contributions.
Ensure integration of Environmental, Social, and Governance (ESG) factors into project implementation.
Provide documentation and support during audits and trustee meetings.
Stakeholder Engagement and Communication
Maintain strong relationships with community representatives, partners, and beneficiaries.
Support the development of communication materials including success and impact stories.
Drive community engagement and ownership.
Develop unique brand identity and assets in collaboration with Marketing.
Ensure project visibility and PR exposure within the LOOP community and NCBA family.
Secretariat Management
Develop annual work plans and performance reports for the Secretariat.
Manage budgets and logistics for Trustees' activities.
Requirements and Qualifications
Bachelor’s degree in Project Management, Development Studies, Business, Social Sciences, or a related field.
Certification in project management (e.g., PMP, PRINCE2, SAFe) is an added advantage.
Over 5 years’ experience in end-to-end project implementation or development program management.
Demonstrated experience working in at least one of the thematic areas (Clean Water, Solar, EdTech, or Mental Health).
Experience cultivating strategic partnerships and co-funding relationships.
Proven team management experience.
Skills & Competencies
Strong analytical, planning, and organizational skills.
Excellent communication and stakeholder management abilities.
Strong report-writing and presentation skills.
Budgeting and financial monitoring capability.
Ability to work independently and meet deadlines.
High integrity, accountability, and commitment to social impact.
How to Apply
Interested and qualified candidates should apply online through the NCBA Group career portal on SuccessFactors.
