Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
Role Overview
This role involves managing complex schedules, coordinating communications, preparing reports, and supporting operational and administrative tasks for the CEO. The ideal candidate will be highly organized, proactive, and able to work with senior stakeholders while ensuring smooth and efficient executive operations, particularly within a financial trading environment.
Key Responsibilities
Calendar & Meeting Management: Manage the CEO’s calendar, schedule meetings, and coordinate appointments while balancing multiple priorities. Organize and coordinate meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
Communication: Handle incoming and outgoing communications including phone calls, emails, and correspondence, ensuring timely follow-ups and responses. Act as a professional liaison between the CEO, board members, clients, and internal teams, maintaining confidentiality and discretion.
Documentation & Reporting: Prepare, review, and edit reports, presentations, and documentation for meetings, decision-making, and client-facing purposes. Compile and prepare data and documentation for internal and external stakeholders.
Logistics & Travel: Plan and manage domestic and international travel arrangements, including itineraries, accommodations, and logistics.
Workflow Support: Support workflow processes such as email management, document filing, task tracking, and internal coordination. Anticipate the needs of senior leadership and proactively address scheduling or operational challenges.
Digital Coordination: Utilize digital tools and collaboration platforms, including Google Workspace, Microsoft Office, Calendly, and other software, to enhance efficiency and coordination.
Qualifications and Experience
Education: Bachelor’s degree in Business Administration, Management, Finance, or a related field.
Experience: Proven experience supporting C-level executives or senior leadership in corporate or international environments.
Industry Knowledge: Familiarity with fast-paced corporate operations and financial trading environments. Exposure to companies listed on the NSE20 or experience in trading, investment, or financial services is an added advantage.
Communication Skills: Excellent written and verbal communication skills appropriate for senior stakeholders and client-facing interactions.
Problem Solving: Strong problem-solving skills and the ability to respond to unexpected challenges professionally.
Attributes: Professional presence and discretion; flexibility to adapt to changing schedules, priorities, and fast-paced environments.
How to Apply
Interested and qualified candidates should apply online through the Summit Recruitment and Search portal by following the application link below.
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