Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
The Administration Officer coordinates company travel, accommodation, and events; manages outsourced catering and administrative suppliers; ensures timely permits, compliant reporting, and efficient office services that support employee experience, safety, and cost management.
Key Performance Areas
Travel & Logistics
Coordinate employee and visitor travel, accommodation, and airport transfers.
Maintain a travel calendar and process related PRs/POs in SAP.
Reconcile travel and hotel expenses.
Events & Meeting Coordination
Organize company events and meetings (onsite and offsite).
Manage office supplies and stationery; maintain accurate stock records.
Create PRs, reservations, and gate passes for various departments in SAP.
Vendor, Catering & Facilities Oversight
Oversee outsourced catering and housekeeping operations.
Ensure hygiene, sanitation, PPE compliance, and canteen statutory requirements.
Manage catering contracts, invoices, and service SLAs.
Budget & Procurement
Manage travel, hotel, and stationery budgets, including forecasting and spend tracking.
Liaise with Procurement to source vendors and monitor delivery/performance.
Requirements
Minimum Requirements
Bachelor’s degree in Business Management (required).
Higher Diploma in Administration or Hospitality Management (added advantage).
5+ years of relevant administration experience.
Experience working in busy operations or an industrial environment is preferred.
Key Competencies
Strong vendor management and supervisory skills.
Excellent customer service and communication abilities.
Analytical problem-solving and sound judgment.
High attention to detail, planning, and process improvement capability.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
Working knowledge of SAP is essential.
Proficiency in English and Kiswahili.
Personality Attributes
Pleasant personality with strong interpersonal skills.
Culturally aware, flexible, and adaptable.
Ethical, diligent, and target-oriented.
Strong organizational skills and the ability to work under pressure.
How to Apply
Interested and qualified candidates should apply online through the Safal Group recruitment portal. Use the link provided below to access the application page.
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