Senior Finance HR and Admin Officer

Key Responsibilities

Financial Reporting & General Ledger Management

• Prepare accurate and timely monthly, quarterly, and annual financial statements and management accounts in line with IFRS standards.
• Oversee general ledger integrity, review journal entries, and ensure all accounting records are audit-ready.
• Manage month-end and year-end closure processes, including accruals, prepayments, deferred income, and revenue recognition.
• Conduct monthly reconciliations for bank, M-Pesa, petty cash, customer, and supplier accounts.
• Maintain and optimize Microsoft Dynamics NAV workflows to enhance reporting accuracy.

Budgeting, Cash Flow & Project Financial Management

• Lead the annual budgeting process and monitor departmental and project budgets against actual expenditure.
• Prepare weekly cash flow forecasts and daily cash position reports to support liquidity planning.
• Maintain AR/AP project and contract tracking tools for real-time visibility of balances and milestone billing.
• Monitor DSO and manage collections follow-up to reduce aging receivables.

Taxation & Statutory Compliance

• Prepare and file all statutory returns (VAT, PAYE, NSSF, SHIF, WHT, Housing Levy, NITA, and HELB) on time via KRA iTax.
• Maintain a structured compliance calendar to ensure zero statutory penalties.
• Coordinate KRA audits and regulatory engagements, maintaining full documentation trails.

Audit Coordination & Internal Controls

• Coordinate internal and external audit processes and provide timely responses to queries.
• Design and implement finance and administration SOPs to strengthen internal controls.
• Supervise and mentor junior finance staff, ensuring adherence to procedures.

Human Resources Administration

• Process end-to-end monthly payroll in compliance with Kenyan labour regulations.
• Maintain confidential employee records, including contracts, leave trackers, and personnel files.
• Support recruitment, onboarding, and offboarding processes.

Administration & Procurement

• Maintain the contracts register and monitor renewal timelines for client and vendor agreements.
• Verify procurement documentation (LPOs, invoices) and prepare payment vouchers.
• Coordinate vendor communication, manage office supplies, and handle administrative logistics.

Qualifications and Requirements

• Bachelor’s degree in Commerce (Finance), Accounting, Business Administration, or a related field.
• Certified Public Accountant (CPA) Qualification.
• 3–5 years of progressive experience in finance and administration.
• Demonstrated experience in financial reporting, payroll, and statutory compliance.
• Experience coordinating internal, external, and KRA audits.
• Proficiency in Microsoft Dynamics NAV is an added advantage.

How to Apply

Interested and qualified candidates should send their CV by 31st May 2026 to hr@kobby.co.ke.