The Project Coordinator will support the Project Manager in coordinating day-to-day implementation activities, managing relationships with institutional technical service providers and private sector partners, and ensuring smooth operational delivery across all project components. This position serves as a critical link between field operations, technical experts, and project management.
Main Duties and Responsibilities
Activity Coordination & Implementation Support
- Assist in developing and maintaining detailed activity schedules and implementation plans.
- Coordinate logistics for training, workshops, field visits, and stakeholder meetings.
- Support farmer mobilization and engagement through cooperatives and CBOs.
- Facilitate establishment and maintenance of demonstration plots across target counties.
- Coordinate procurement and distribution of inputs (certified seeds, fertilizers, equipment).
- Track activity progress and flag delays or challenges to the Project Manager.
Technical Service Provider Liaison
- Coordinate activities of outsourced experts (Agricultural Extension Officers, Seed Expert, QA Expert, Market Analyst).
- Schedule and facilitate expert field visits and technical assistance missions.
- Ensure delivery of agreed technical services and quality outputs.
- Compile and organize technical reports and recommendations.
- Maintain communication channels between experts and beneficiary cooperatives.
Private Sector Linkages
- Support development of commercial partnerships with input suppliers, processors, and buyers.
- Facilitate linkages between cooperatives and private sector actors.
- Coordinate participation in trade fairs and business-to-business forums.
- Assist in organizing market linkage activities and export documentation support.
- Track commercial agreements and partnerships established through the project.
Cooperative Support & Capacity Building
- Work directly with primary and secondary cooperatives in target counties.
- Support cooperative registration, compliance, and governance strengthening activities.
- Coordinate training sessions on business management, record-keeping, and strategic planning.
- Facilitate cooperative access to KEBS/KEPHIS certification services.
- Monitor cooperative performance and report on progress.
Field Operations Management
- Conduct regular field visits to project sites across the seven target counties.
- Supervise field-level activities and provide on-site support to implementing teams.
- Document field observations, challenges, and lessons learned.
- Ensure quality implementation of climate-smart agricultural practices.
- Verify farmer participation and attendance at project activities.
Data Collection & Documentation
- Support the MEAL team in baseline, midterm, and endline data collection.
- Maintain accurate records of project activities, participants, and outputs.
- Document success stories, case studies, and best practices.
- Compile photographic and video evidence of project activities.
- Organize and maintain project files and documentation systems.
Administrative & Logistical Support
- Coordinate travel arrangements for project staff and experts.
- Arrange venues, accommodations, and logistics for project events.
- Manage procurement of training materials and operational supplies.
- Process payment requests and maintain supporting documentation.
- Support organization of stakeholder meetings and learning forums.
Job Requirements
The post holder will be required to have and demonstrate evidence of the following qualifications, attributes, and skills:
- Bachelor's degree in a relevant field.
- Minimum 3-5 years' experience in development projects.
- Experience coordinating field-level activities and working with farmer groups/cooperatives.
- Excellent organizational and multitasking abilities.
- Good communication and interpersonal skills.
