The Procurement Associate role is essential for ensuring cost and operational efficiency, strong supplier performance, optimal stock optimization, and operational continuity across Peach Cars KE. The role will act as the primary operational point of contact for procurement orders and supplier communication, while maintaining accurate documentation, records, and compliance with internal procurement policies.
Role Overview
As the Procurement Associate, you will support the end-to-end procurement lifecycle, ensuring timely execution of purchases, effective pre-order level management, and robust coordination between suppliers and internal stakeholders.
Key Responsibilities
Specifically, the Procurement Associate at Peach can expect to lead/own the following elements:
Order Management and Procurement Execution
- Support the full procurement cycle from requisition to delivery, including: purchase requisition review and validation; purchase order creation and tracking; and delivery follow-ups and confirmations.
- Act as the primary point of contact for procurement order statuses, providing timely updates to internal stakeholders.
- Track open orders, lead times, and fulfillment timelines to ensure on-time delivery.
- Escalate delays, order discrepancies, or risks proactively to the Procurement Manager and/or user departments.
- Support implementation and adherence to procurement SOPs and systems.
Supplier Management and Coordination
- Support supplier pre-qualification, onboarding, and documentation in line with company policies.
- Maintain an up-to-date supplier database including contracts, pricing, SLAs, performance metrics, and compliance documents.
- Coordinate supplier performance reviews by tracking delivery timelines, quality, responsiveness, and pricing adherence.
- Support issue resolution with suppliers relating to delays, quality issues, or documentation gaps.
Documentation & Records Management
- Maintain accurate and complete procurement documentation, including purchase requisitions, LPOs, delivery notes, invoices, contracts, and supplier records.
- Ensure all procurement records are properly filed in the applicable systems, version controlled, and easily retrievable for audits and reviews.
- Support compliance with internal procurement policies, approval matrices, and audit requirements.
- Identify opportunities for process improvement, cost optimization, and automation within the procurement workflows.
Stock & Pre-Order Level Management
- Monitor stock levels across all locations and categories to prevent stock-outs and overstocking.
- Maintain and track stock levels, pre-order, and re-order levels in line with consumption trends and operational needs.
- Support periodic stock reviews and reconciliations in collaboration with user teams.
- Generate stock status reports highlighting risks, shortages, and upcoming procurement needs.
Qualifications and Expertise
Must Have Qualifications
- Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
- Diploma in CIPS.
- Member of Kenya Institute of Supplies Management (KISM) or Chartered Institute of Procurement and Supplies (CIPS).
- At least 1–3 years experience in a procurement or supply chain role.
- Basic understanding of procurement processes, supplier management, and inventory control.
Nice to Have Qualifications
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc.) and ERP/procurement systems is an added advantage.
- Ability to work independently and manage multiple tasks within deadlines.
