Occupational Safety & Health (OSH) Administrator

Key Responsibilities

Compliance and Documentation

• Supports and coordinates the implementation of the OSH workplan, including medical surveillance, occupational injury incident reporting, and communication coordination with the F4E-appointed intermediary or policy provider
• Drive workplace OSH compliance and standards through effective policy implementation and monitoring
• Ensure regulatory compliance while promoting safety awareness in achieving personnel protection, office assets, and the working environment
• Ensure statutory registrations are up to date: workplace registration, fire certificates, plant and equipment certificates
• Documentation and record keeping of all defined budgets and expenditures for all activities within the OSH scope, while ensuring assets and inventory management
• Documentation & Keep records of all incidents, near misses, training, medical exams, and equipment inspections
• Supports coordination and execution of statutory OSH audits, emergency response planning, and environmental initiatives
• Maintain OSH Management systems with regular updates to ensure alignment with current regulatory, statutory, and industry best practices in liaison with the manager
• Support in the preparation of OSH monthly reports and weekly activities updates
• Support in the administration of the OSH Budget, ensuring all activities are carried out in a timely and efficient manner
• Maintain and update OSH work stream trackers - Workplace Mapout, WIBA GPA tracker, etc
• Ensure and support on OSH vendors/supplier management, ensuring follow-up on PO’s, confirmation of goods and services delivery, and payment within the stipulated organization's procurement guidelines

Risk Management & Inspection

• Conduct regular workplace inspections and risk assessments across Kitchens, warehouses, and offices
• Identify hazards: chemical, physical, ergonomic, psychosocial, and recommend control measures
• Implement control measures to mitigate risks, maintain the register, and ensure follow-up of corrective actions
• Prepare & coordinate external audits & certifications: DOSHS, ISO 14001, ISO45001, and support in closing all the corrective actions
• Inspect PPE, first aid kits, fire equipment, and emergency exits to ensure they are in order and service schedules are met.

Training & Awareness

• Organise mandatory OSH trainings: induction for new staff, visitors, statutory first aid, fire marshal, work-at-height, etc
• Develop toolbox talks, safety alerts, and posters. Run safety campaigns and drills
• Regularly update the Safety & Health Committee on legal changes and best practices
• Maintain training matrix and ensure 100% compliance for high-risk roles

Incident Management

• Serve as the first point of contact for workplace injuries, near misses, and dangerous occurrences
• Support investigation of accidents, incidents, and near misses, document root causes, and track implementation of corrective actions
• Ensure timely reporting and GPA, DOSHS WIBA Process is adhered to, and closure in liaison with our intermediary and insurance provider
• Liaise with HR on WIBA GPA claims, injured employee wellbeing, WIBA GPA documentation follow-ups, and return-to-work programs

Reporting & Documentation

• Prepare OSH reports, dashboards, and trackers
• Maintain documentation related to safety, procedures, audits & compliance

Qualifications and Experience

• Diploma/Degree in Occupational Safety & Health, Environmental Science, Law, Engineering, or related field
• Professional certification (e.g., NEBOSH, IOSH, OSHA). Experience with ISO 45001 and ISO 14001 systems preferred.
• Minimum 3 years’ OSH experience, preferably in Manufacturing/Construction/NGO
• Strong knowledge of OSHA 2007, WIBA 2007, Factory Rules, and NEMA regulations
• Certified in First Aid and Fire Safety by an approved institution
• Proficient in MS Office + any HSE software

Core Competencies

• Attention to detail and strong organizational skills
• Enforcement with diplomacy: Can stop unsafe work, but maintains good relations
• Ability to influence and drive safety culture with good team management skills
• Analytical: Uses incident data to identify trends and prevent recurrence
• Excellent Communication & Training Skills: Writes clear reports and trains non-technical staff effectively
• Integrity: Reports issues honestly and follows through on corrective actions

What Success Looks Like

• Compliance rate with legal, regulatory, and internal OSH standards
• Consolidated and accurate OSH reports
• Successful delivery of planned OSH activities, inductions, trainings, etc
• Closing out all OSH compliance, regulatory, and audit actions
• Reduction in workplace incidents and Lost Time Injury Frequency Rates (LTIFR).