Human Resource Officer

This role is for a proactive and detail-oriented Human Resources Officer to join the team. The successful candidate will provide essential support to the Human Resources department across various functions, including recruitment, employee relations, payroll coordination, compliance, and general HR administration. This position requires a professional demonstrating excellent organizational skills, strong communication abilities, and the highest level of integrity when handling confidential information.

Key Responsibilities

1. Recruitment and Selection Support: Coordinate all recruitment activities, including drafting and posting job advertisements, screening applications, scheduling interviews, and managing candidate communication. Ensure timely follow-up and comprehensive documentation throughout the recruitment lifecycle.
2. Employee Onboarding and Induction: Facilitate the onboarding process for new hires by preparing necessary documentation, conducting orientation sessions, and ensuring compliance with company policies. Provide new employees with resources and support for smooth integration into the organization.
3. Employee Records Management: Maintain accurate and confidential employee records, both physical and electronic. Update HR databases regularly to reflect changes such as promotions, transfers, leaves, and terminations.
4. Payroll Administration Support: Collaborate closely with the payroll team by providing accurate and timely data inputs related to attendance, leaves, overtime, and other payroll elements. Ensure all employee information required for payroll processing is complete and accurate.
5. Training and Development Coordination: Organize and schedule training programs, workshops, and seminars. Track employee participation and maintain comprehensive training records to support continuous learning and professional growth within the company.
6. Employee Relations: Serve as the primary point of contact for routine employee inquiries regarding HR policies, benefits, and procedures. Facilitate effective communication between management and staff to foster a positive working environment.
7. Performance Management Assistance: Support the implementation of performance appraisal processes by coordinating schedules, collecting evaluation forms, and maintaining detailed records of employee performance reviews.
8. Compliance and Policy Implementation: Ensure all HR operations comply strictly with labor laws, statutory requirements, and internal company policies. Assist in updating and communicating HR policies and procedures as necessary.
9. HR Reporting: Prepare and submit regular reports on crucial HR metrics such as headcount, turnover, leave balances, and training activities to aid management decision-making.
10. Employee Engagement: Plan and execute employee engagement initiatives, events, and welfare programs aimed at boosting staff morale and promoting a productive work environment.
11. Exit Management: Support the offboarding process by coordinating exit interviews, processing resignation documentation, and ensuring proper handover of duties. Maintain records related to employee exits and feedback.
12. General Administrative Support: Provide daily administrative assistance to the HR department, including filing, managing correspondence, and scheduling meetings.

Qualifications and Requirements

1. A Degree in Human Resource Management, Business Administration, or a related discipline from a recognized institution.
2. A minimum of 2 years of relevant work experience.
3. Sound understanding of human resource management principles, employment laws, and best practices.
4. Excellent organizational skills, with a strong attention to detail and the ability to multitask.
5. Proven ability to handle confidential information with integrity and professionalism.
6. Proficient in the use of Microsoft Office applications such as Word, Excel, and PowerPoint.
7. Strong interpersonal and communication skills, both written and verbal.
8. Ability to work independently and collaboratively within a team environment.