The Human Resource & Compliance Officer is responsible for managing core HR functions, ensuring full compliance with national labour laws and organizational policies, particularly those related to Safeguarding, Ethics, and Security.
Job Duties and Responsibilities
HR Management & Development
- Maintains work structure by updating job requirements and job descriptions for all positions.
- Maintains organization staff files by establishing a recruiting, testing, and interviewing program; advising managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
- Conduct Vetting Check on the dedicated platforms on the personnel during initial recruitment and follow ups.
- Ensure that the references requested during recruitment are compliant with PSEAH guidelines.
- Prepares employees for assignments by establishing and conducting orientation and training programs and promoting WeWorld values and vision.
- Ensures planning, monitoring, and appraisal of employees, volunteers, and interns work results by training managers to coach employees, volunteers and interns; scheduling management conferences with all; hearing and resolving employee grievances; counselling employees and supervisors.
- Develop a yearly training plan for employees, interns, volunteers and follow up keeping track of it.
- Prepares budget of human resources operations.
- Prepares reports and recommends procedures to increase general well-being and motivation.
- Represents organization at HR-related hearings and investigations when needed.
- Conducts exit interviews to identify reasons for employee termination or exit.
- In collaboration with the logistics department co-share the responsibility for driver’s management/ supervision on discipline, dress code, and performance.
- Performs any other duties as may be assigned from time to time by the management.
Compliance, Policy and Safeguarding
- Assist the CR with ensuring proper implementation and respect of WeWorld policies and guidelines, design or adapt field policies and procedures for optimized management of financial resources.
- Assist CR in the dissemination, implementation, compliance and monitoring of the application of WeWorld Child Safeguarding Policy and Child Safeguarding & PSEAH Policy, Whistleblowing HQ system as well as all other organizational policies adopted by WeWorld.
- Assume the role of PSEAH focal point and assist the CR in ensuring the role of safeguarding focal point in-country for relevant stakeholders both internal and external, expressed in the Safeguarding and Prevention of Exploitation, Abuse and Harassment Policy by assisting in preparing appropriate report (and managing the PSEAH complaints on the platform) and to provide all necessary information to staff in-country for prevention and reporting including appropriate and continuous training on the subject.
- Respect, promote and ensure on-site dissemination and training, compliance with and monitoring the application of WeWorld Code of Ethics and Conduct and all internal policies (anti-fraud, environment and anti-terrorism).
- Ensures legal compliance by monitoring and implementing applicable labour laws.
- Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.
- Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
- Investigates accidents and prepares reports for insurance.
- Ensures that staff comply with relevant legal & statutory obligations.
- Assists the CR in adopting and updating the Local Operations Manual and monitoring its implementation.
Security Support
- Assist the CR and the Security Officers in analysing and assessing the risks present in the Country, for the security of the organization's people and assets in the country.
- Assist and collaborates with the CR and the Security Office in the design and update of WeWorld Security and Evacuation Plan and the Welcome Pack in country in line with the organization's relevant policy and procedures and updating it periodically.
- Assists the CR and the Security Officer in the disseminating the Security and Evacuation Plan and the Welcome Pack and ensure that the security officers is providing security training and information to expatriate and local staff.
Minimum Education, Qualifications & Experience Required
Education
- Bachelor’s degree/Diploma in Human Resource Management or Business degree with a focus in Human Resource Management.
Experience
- At least 2-3 years’ experience in an HR & Admin role.
