About the Role
The Commercial Administration Assistant will provide administrative, coordination, and reporting support to the Commercial function, working closely with the Global Commercial Director and cross-functional teams. This role is primarily operational and organisational, ensuring smooth day-to-day administrative support across Commercial activities, with no strategic decision-making responsibility.
Duties and Responsibilities
Administrative & Organisational Support
- Provide day-to-day administrative support to the Global Commercial Director.
- Manage calendars, meetings, schedules, and logistics, including preparation of agendas and minutes where required.
- Organise files, documents, and records to ensure accurate and timely access to information.
- Support document preparation, formatting, and version control.
Reporting & Data Support
- Assist in compiling routine reports, trackers, and summaries for Commercial activities.
- Maintain and update data trackers, spreadsheets, and dashboards as instructed.
- Support follow-ups on data requests from internal teams.
Follow-ups & Coordination
- Track action items arising from meetings and follow up with relevant stakeholders.
- Coordinate communication between Commercial teams and other departments such as Finance, Operations, and Supply Chain.
- Support internal coordination to ensure tasks and deliverables are completed on time.
Cross-Team Support
- Provide general administrative support to the wider Commercial team as required.
- Assist with coordination of internal meetings, workshops, and team activities.
- Support ad-hoc administrative tasks related to Commercial projects and initiatives.
Skills and Experience
- Bachelor’s degree in Business Administration, Commerce, Management, or a related field.
- 2 years’ experience in an administrative or coordination role.
- Experience supporting senior managers or directors.
- Strong organisational and time-management skills.
- High attention to detail and accuracy.
- Good written and verbal communication skills.
- Ability to manage multiple tasks and follow up independently.
- Proficiency in Microsoft Office and Google Workspace tools.
- Ability to work collaboratively with cross-functional teams.
- Highly organised and reliable.
- Proactive and able to work with minimal supervision.
- Professional, discreet, and able to handle confidential information.
- Willingness to learn and adapt in a fast-paced environment.
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