Administration and Office SupportFull-TimeEntry-level(0-1 yr)
Job Description
The Open University of Kenya (OUK) is seeking to hire three qualified individuals for the position of Clerical Officer II. OUK utilizes innovative teaching and learning methodologies, including online and distance education, to address limited capacity in traditional universities. This role is crucial in providing comprehensive administrative and clerical support necessary for the smooth operation of the university departments.
Duties & Responsibilities
The successful candidates will be responsible for a range of essential administrative tasks, including:
Collecting, maintaining, and managing statistical and administrative records.
Handling accounts and personnel-related transactions.
Receiving, sorting, filing, and dispatching correspondence and applications.
Maintaining an efficient filing and records management system, including digitization.
Preparing documents, including initial store issuance documents and Pay Change Advices (PCAs).
Compiling, collating, and assisting in the analysis of data.
Maintaining stores, equipment inventory, and general office supplies.
Monitoring office cleanliness and coordinating general office services.
Printing, binding, and preparing documents and materials as required.
Required Qualifications and Competencies
For appointment to this grade, candidates MUST meet the following requirements:
Kenya Certificate of Secondary Education (KCSE) Mean Grade C- (Minus) or its equivalent qualification.
Passed the Proficiency Examination for Clerical Officers.
Proficiency in ICT.
Terms of Service and General Information
The Terms of Service will be either Permanent and Pensionable OR Contract, as shall be determined by the University Council.
The Open University of Kenya (OUK) is an equal opportunity employer and encourages applications from all qualified individuals, including applicants of either gender, youths, persons living with disabilities, and those from marginalized areas. Compliance with Chapter Six of the Constitution of Kenya will be upheld, and any form of canvassing will lead to automatic disqualification.
How to Apply
Interested and qualified applicants should apply by visiting the recruitment portal for The Open University of Kenya.
Access the application portal via the following link: OUK Application Link (This redirects to the official application page on ouk.ac.ke).
APPLICATION PROCEDURES:
All applications should be submitted with an Application Letter, a detailed Curriculum Vitae indicating academic qualifications, professional experience, academic leadership, list of publications, awards, scholarships, funding, membership to professional associations or bodies and linkages, valid email addresses, telephone contacts, copies of certificates, National ID, and other testimonials. These shall be uploaded at the relevant attachment sections within the OUK recruitment portal.
Applicants with degrees from foreign Universities MUST attach letter(s) of recognition from the Commission for University Education (CUE) as part of the application document.
Only shortlisted candidates shall be contacted and shall be required to ask three (3) of their referees to share references directly to the University using a system mechanism that shall be provided.
Compliance with Chapter Six of the Constitution of Kenya will be upheld, and any form of canvassing will lead to automatic disqualification.
Applications must be received on or before 2nd February, 2026.
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