Administration and Office SupportFull-TimeEntry-level(0-1 yr)
Job Description
The Open University of Kenya aims to address the pressing issue of limited capacity in traditional universities by employing innovative teaching and learning methodologies, including online and distance education. By leveraging technology and flexible learning modes, the university seeks to accommodate a larger number of qualified students.
Duties & Responsibilities
The Clerical Officer I duties include:
Collecting, maintaining, and managing statistical and administrative records.
Handling accounts and personnel-related transactions.
Receiving, sorting, filing, and dispatching correspondence and applications.
Maintaining an efficient filing and records management system, including digitization.
Preparing documents, including initial store issuance documents and Pay Change Advices (PCAs).
Compiling, collating, and assisting in the analysis of data.
Maintaining stores, equipment inventory, and general office supplies.
Monitoring office cleanliness and coordinating general office services.
Printing, binding, and preparing documents and materials as required.
Required Qualifications and Competencies
For appointment to this grade, one MUST have:
Kenya Certificate of Secondary Education (KCSE) Mean Grade C- (Minus) or its equivalent qualification.
Passed the Proficiency Examination for Clerical Officers.
Proficiency in ICT.
Note on Terms of Service: The Terms of Service will be either Permanent and Pensionable OR Contract, as shall be determined by the University Council.
How to Apply
Interested and qualified applicants should submit their applications so as to be received on or before 2nd February, 2026.
APPLICATION PROCEDURES:
All applications should be submitted with an Application Letter, a detailed Curriculum Vitae indicating academic qualifications, professional experience, academic leadership, list of publications, awards, scholarships, funding, membership to professional associations or bodies and linkages, valid email addresses, telephone contacts, copies of certificates, National ID, and other testimonials. These shall be uploaded at the relevant attachment sections within the OUK recruitment portal.
Applicants with degrees from foreign Universities MUST attach letter(s) of recognition from the Commission for University Education (CUE) as part of the application document.
Only shortlisted candidates shall be contacted and shall be required to ask three (3) of their referees to share references directly to the University using a system mechanism that shall be provided.
Compliance with Chapter Six of the Constitution of Kenya will be upheld and any form of canvassing will lead to automatic disqualification.
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