Assistant Office Administrator III (3 Posts)

The County Government of Kitui is recruiting three (3) qualified individuals for the position of Assistant Office Administrator III. This is a permanent and pensionable role (Terms of Service: Permanent and Pensionable) crucial for providing essential secretarial and administrative support within a County office environment.

Salary Scale

Ksh. 26,900 x 1,110 – 28,010 x 1,120 – 29,130 x 1,150 – 30,280 x 1,170 – 31,450 x 1,250 – 32,700 x 1,300 – 34,000 x 1,380 – 35,380 p.m.

Duties and Responsibilities

The successful candidates will undertake the following duties:

• Taking oral dictation.
• Word and data processing.
• Managing e-office systems.
• Ensuring security of office records, documents, and equipment.
• Maintaining an up-to-date filing system in the office.
• Operating office equipment.
• Managing office protocol.
• Managing office petty cash.
• Handling telephone calls and appointments.
• Supervising office cleanliness.
• Undertaking any other office administrative services duties that may be assigned.

Requirements for Appointment

For appointment to this grade, a candidate must meet the following requirements:

1. Be a Citizen of Kenya.
2. Kenya Certificate of Secondary Education (KCSE), mean grade C- (Minus) with at least C (Plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution.
3. Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);

OR

4. Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:
   • Typewriting III (50 w.p.m)/Computerized Document Processing III.
   • Shorthand II (80 w.p.m).
   • Business English II/Communications I.
   • Office Practice II.
   • Secretarial Duties II.
   • Commerce II.
   • Office Management III/Office Administration and Management III.
5. Certificate in computer applications from a recognized institution.
6. Shown merit and ability as reflected in work performance and results.