Assistant Office Administrator

The position of Assistant Office Administrator is crucial for providing administrative and secretarial support within the assigned office at the Kenya National Bureau of Statistics (KNBS), reporting directly to the Manager, Administration. This role is offered on a Permanent and Pensionable basis.

Monthly Remuneration

• Basic Salary: Kshs. 46,500 - Kshs. 70,500
• House Allowance: Kshs. 8,000
• Commuter Allowance: Kshs. 8,000

Terms of Employment

• Permanent and Pensionable

Job Purpose

The jobholder will be responsible for undertaking all administrative and secretarial activities necessary for the smooth operation of the assigned office.

Key Responsibilities

• Typing letters and memos.
• Taking oral dictation.
• Managing e-office systems.
• Ensuring security of office equipment and records, including classified materials.
• Operating office equipment.
• Attending to visitors/clients.
• Maintaining the office diary.
• Handling enquiries.
• Maintaining schedules of meetings.
• Preparing responses to routine correspondence.
• Maintaining proper record keeping of correspondence and file movement.
• Ensuring security and confidentiality of information.
• Managing office protocol and etiquette.
• Handling telephone calls and appointments.
• Undertaking any other duties lawfully assigned by the supervisor.

Requirements for Appointment

Candidates must possess the following qualifications:

1. Kenya Certificate of Secondary Education (KCSE), mean grade C- (minus).
2. A Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC).

OR

Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:

• Typewriting III (50 w.p.m) Computerized Document Processing III;
• Shorthand III (110 w.p.m);
• Business English III/Communication II;
• Office Practice II;
• Secretarial Duties II;
• Commerce II;
• Office Management III/Office Administration and Management III;

3. Proficiency in computer applications.