Administrative Assistant to the Chief Executive Officer (CEO)
Nairobi
Posted 05 March, 2026
Deadline 21 March, 2026
0
Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
Priority Activator Consulting (PAC Advisors) is a leading advisory firm with a wealth of experience and expertise in supporting African SMEs and Corporate Institutions. Our comprehensive range of integrated and innovative business advisory services includes strategic planning, human capital advisory, training and development, financial and accounting advisory, and more.
The Administrative Assistant to the CEO provides high-level executive, strategic, and operational support. This role acts as a professional gatekeeper and liaison between the CEO and high-value clients, ensuring the efficient operation of the executive office and the successful delivery of strategic objectives.
Responsibilities
Executive and Strategic Support
Calendar Management: Proactively manage and optimize the CEO’s schedule, prioritizing engagements including industrial site visits, client meetings, and internal leadership sessions.
Communication and Coordination: Serve as the professional gatekeeper and liaison between the CEO and high-value clients. Draft, edit, and proofread technical proposals, internal memos, and executive reports.
Travel and Logistics: Coordinate comprehensive travel arrangements for the CEO, including complex itineraries involving local industrial sites, regional clients, and international travel.
Presentation Preparation: Assist in developing strategic presentations for executive meetings and client engagements, including compiling relevant data and performance metrics.
Operational and Administrative Management
Meeting Stewardship: Coordinate and prepare materials for Executive and Operations Review meetings, including drafting agendas, compiling technical project updates, distributing pre-reads, and documenting key decisions and action items.
Follow-Up Tracking: Maintain an effective system for tracking operational deadlines, strategic follow-ups, and commitments made by the CEO to ensure continuity across projects and service delivery.
Document Control: Manage and maintain confidential files, contracts, and company records while ensuring secure and organized documentation.
Requirements
Experience: Minimum of 2–3 years of experience supporting a C-level executive or senior leader, preferably within the Engineering, Industrial, Power, or Energy sector in Kenya or East Africa.
Education: A Bachelor’s Degree in Business Administration, Communications, Engineering (non-technical), or a related field is highly preferred. A Diploma in a relevant field combined with substantial experience supporting senior leadership will also be considered.
Technical Understanding: Ability to understand and engage in discussions involving technical terminology related to steam systems, power systems, compressed air, energy audits, or industrial calibration.
Communication Skills: Exceptional written and verbal communication skills in English, with the ability to handle sensitive information with professionalism and discretion.
Technology Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with enterprise resource planning (ERP) or project management tools.
