This role is for an Administration Assistant at WTS Energy, focusing on providing comprehensive administrative and logistical support, particularly for the Project Management Unit (PMU) office. The ideal candidate should have prior experience working with international organisations or private companies operating in East Africa.
Key Responsibilities
- Arrange appointments and manage schedules.
- Type, prepare, and format reports and correspondence.
- Organise workshops in coordination with programme staff.
- Act as a receptionist and first point of contact.
- File administrative and accounting documents and maintain an up-to-date filing system.
- Enter bookkeeping transactions into Excel books of accounts.
- Support the Finance Manager with administrative and logistical needs.
- Prepare, process, and follow up on administrative arrangements related to staff official travel.
- Support the Logistician in requesting quotations for supplies, works, and services.
- Assist in identifying equipment and stationery needs for the Project Management Unit (PMU) office.
- Support office management, document preparation, and archiving.
- Perform other administration-related duties as assigned by the Finance Manager.
Qualifications & Skills
- Education: Relevant Diploma or Degree (BA/BSc/HND).
- Experience: A minimum 2 years’ experience in an administrative role.
- Language Proficiency: Advanced proficiency in English and Swahili (both spoken and written).
- Technical Proficiency: Intermediate proficiency in Microsoft Office (capacity to use these tools will be assessed).
- Sector Experience: Experience working with international organisations or private companies active in East Africa.
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