Accounts Assistant (Real Estate Management)

Burhani Engineers Ltd. is an established EPC Electrical & Instrumentation Engineering company operating in the East and Central Africa region. We are seeking a dedicated Accounts Assistant to join our Real Estate Management division. The successful candidate will provide comprehensive financial support, managing both accounts receivable and accounts payable, ensuring accurate financial reporting, and maintaining compliance with Kenyan financial regulations. You will play a key role in tracking tenant payments, managing supplier invoices, and performing essential bank reconciliations to ensure the smooth financial operation of various properties.\n\n### Key Responsibilities\n\n#### Accounts Receivable (Tenants & Lease Finance)\n* Record and reconcile tenant rent payments, service charges, parking fees, utilities, and other income streams.\n* Generate and send tenant invoices, rent demands, and statements.\n* Track rent arrears, follow up with tenants, and escalate long-overdue accounts.\n* Maintain an updated tenant ledger for each property.\n* Assist in monitoring lease expiry, rent escalation schedules, and deposit tracking.\n\n#### Accounts Payable (Suppliers & Contractors)\n* Receive, verify, and post vendor invoices (maintenance, utilities, security, cleaning, repairs).\n* Maintain a log of supplier contracts and payment schedules.\n* Prepare and process payment vouchers, cheque write-ups, and bank transfers.\n* Reconcile supplier statements and resolve discrepancies.\n\n#### Bank & Cash Reconciliation\n* Perform daily, weekly, and monthly bank reconciliations for rent accounts, service charge accounts, and operational accounts.\n* Track and reconcile petty cash for property maintenance operations.\n\n#### Service Charge & Property Expense Management\n* Assist in preparing annual service charge budgets.\n* Maintain proper documentation of property operating expenses.\n* Monitor utility bills (water, electricity), common-area maintenance charges, and sinking fund postings.\n* Support preparation of service charge reconciliation statements for property owners.\n\n#### Financial Reporting & Documentation\n* Assist in preparing monthly, quarterly, and annual financial reports.\n* Maintain orderly and secure accounting files (leases, invoices, receipts, vouchers).\n* Support audit schedules and respond to auditor queries during audits.\n\n#### Compliance & Systems\n* Ensure all accounting tasks comply with Kenyan financial regulations (e.g., KRA, VAT Act, Income Tax Act).\n* Update financial data in accounting/property management systems (QuickBooks, Sage, In4Suite, Tally).\n* Maintain confidentiality of financial and tenant information.\n\n### Requirements\n* Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or related field.\n* 1–2 years accounting experience (preferably in real estate/property management).\n* Proficiency in MS Excel (pivot tables, VLOOKUPs) and accounting software.