Senior Procurement Assistant II

The Open University of Kenya (OUK), which focuses on innovative teaching and learning methodologies including online and distance education to accommodate a larger number of qualified students, is seeking a highly qualified and experienced individual for the position of Senior Procurement Assistant II. This role is crucial for ensuring the efficient and compliant management of the University’s procurement processes, inventory, and assets. The successful candidate will be based in Nairobi. The terms of service will be either Permanent and Pensionable OR Contract, as determined by the University Council.

Duties & Responsibilities

The Senior Procurement Assistant II will be responsible for a wide range of duties including:

• Carrying out market surveys and research relevant to procurement activities.
• Executing the disposal of stores and equipment strictly following laid down regulations and procedures.
• Coordinating the identification of unserviceable, obsolete, and surplus stores and equipment designated for disposal.
• Providing secretariat services to the Disposal Committee.
• Coordinating periodic stock control exercises.
• Consolidating periodic stores returns.
• Maintaining an accurate and up-to-date database of the University’s assets.
• Authorizing the issuance of stores.
• Coordinating the preparation and management of the inventory control register.
• Implementing effective inventory and assets management techniques and approaches.
• Implementing asset management systems.
• Maintaining the assets register, including tracking transfers and valuations.
• Ensuring full compliance with all relevant Procurement Regulation.
• Preparing periodic and annual supply chain management reports and returns.
• Participating in quality management and performance contracting processes.
• Supervising assigned staff members.

Required Qualifications and Competencies

To be considered for appointment to this grade, candidates MUST meet the following criteria:

Experience and Education:

• Possess Six (6) years’ relevant cumulative work experience, three (3) of which must have been at the grade of Procurement Assistant I or in a comparable position.
• Hold a Diploma in any of the following disciplines: Procurement, Procurement and Logistics, Procurement and Supply Chain Management, Purchasing and Supplies Chain Management or an equivalent qualification from a recognized and accredited institution.
• A Higher Diploma in any of the following disciplines (Procurement, Procurement and Logistics, Procurement and Supply Chain Management, Purchasing and Supplies Chain Management or equivalent qualification from a recognized and accredited institution) will be considered an added advantage.

Professional Attributes:

• Must be registered with relevant professional bodies.
• Must demonstrate merit and ability as reflected in work performance and results.