The Senior Officer, Administration & Logistics supports the effective delivery of administration and logistics services across BKCL, ensuring timely, efficient, and compliant operations.
The role is responsible for coordinating administrative, logistics, fleet, and facility-related activities to support business operations, while ensuring optimal utilisation of resources, adherence to policies and regulatory requirements, and a safe and secure working environment.
Key Responsibilities
Administration & Facilities Management
- Support the implementation and adherence to administration and logistics policies, procedures, and guidelines across BKCL.
- Ensure compliance with relevant legal, regulatory, and organisational requirements related to facilities and administration.
- Support the identification, assessment, and setup of office premises and facilities in line with organisational needs.
- Coordinate maintenance and servicing of office facilities, equipment, and installations to ensure a safe and functional working environment.
- Ensure safety and security measures at office premises, including access control and monitoring of entry and exit procedures.
- Monitor and manage third-party service providers to ensure delivery in line with agreed service levels and contractual provisions.
- Support administrative needs of departments and ensure timely delivery of services.
- Coordinate staff travel, transportation, and accommodation arrangements as required.
- Support planning and organisation of meetings, events, and official activities.
- Support staff in the processing of work permits, travel visas, and related documentation.
Health, Safety & Security
- Support the implementation and monitoring of health, safety, and security guidelines across all BKCL offices and premises.
- Ensure safety and security installations are functional, regularly assessed, serviced, and maintained.
- Act as a focal point for safety and security matters and escalate risks or incidents as required.
Logistics, Inventory & Warehouse Management
- Ensure proper tracking, accountability, and control of inventory, stock, and warehouse items across BKCL locations.
- Coordinate storage, distribution, and movement of goods in a cost-effective and efficient manner.
- Support disposal of obsolete or damaged items in line with organisational policies.
Fleet Management
- Support the planning and utilisation of BKCL fleet to ensure efficiency, accountability, and optimal use of resources.
- Support identification and procurement of fleet requirements and related services.
- Coordinate vehicle servicing, maintenance, and repairs to ensure fleet reliability and performance.
- Ensure fleet compliance with regulatory and traffic requirements at all times.
- Monitor and support implementation of fleet tracking and monitoring systems.
- Engage with internal stakeholders to support effective and efficient utilisation of fleet resources.
Reporting & Cost Management
- Monitor administrative and logistics costs and support identification of cost-saving opportunities without compromising quality.
- Maintain accurate records of administrative, logistics, and fleet activities.
- Prepare periodic reports on administration, logistics, and fleet operations as required.
Safeguarding Responsibilities
- Support the implementation of safeguarding policies and promote a safe working environment.
- Act as a point of contact for safeguarding matters within administration and logistics activities.
- Promote awareness of safeguarding standards and reporting procedures among staff and service providers.
- Report and escalate safeguarding concerns in line with organisational procedures.
Educational & Experience Requirements
- Bachelor’s degree in administration and Logistics Management
- CILT (Desirable)
Required Competencies
- Good understanding of administration, logistics, fleet, and facilities operations.
- Knowledge of relevant regulatory, safety, and compliance requirements.
- Strong organisational and coordination skills.
- Good problem-solving and attention to detail.
- Ability to manage multiple tasks and meet deadlines.
- Effective communication and interpersonal skills.
- Proficiency in Microsoft Office applications.
- High level of integrity and professionalism.
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