Office Assistant (KAGRC Grade 10)

Role Overview\nKenya Animal Genetic Resources Centre (KAGRC) is seeking to recruit a qualified individual for the position of Office Assistant, KAGRC Grade 10. The role entails providing general administrative and office support to ensure smooth daily operations at the headquarters in Lower Kabete, Nairobi.\n\n### Duties and Responsibilities\n* Ensuring general office cleanliness.\n* Collecting, sorting, and dispatching mail.\n* Maintaining files, updating databases, and organizing documents efficiently.\n* Moving files between offices.\n* Preparing and serving beverages.\n* Requisitioning general office supplies.\n* Operating basic office equipment like photocopiers and scanners.\n* Ensuring the safety and security of office facilities.\n* Assisting clients or customers, providing information, and handling inquiries.\n* Answering phones, responding to emails, taking messages, and directing calls.\n* Assisting with bookkeeping, entering data into spreadsheets or accounting software, and monitoring stock levels.\n\n### Person Specifications\n* KCSE Certificate with a minimum grade of D+ (Plus) or its equivalent from a recognized institution.\n* Proficiency in computer applications.\n\n### Key Competencies and Skills\n* Strong organizational skills.\n* Excellent public relations and customer service skills.\n* Good communication skills in both English and Kiswahili.\n* Effective interpersonal skills.