Secretary

Key Responsibilities

• Manage and organize office files, records, and documents to ensure easy retrieval and systematic storage.
• Handle all incoming and outgoing correspondence, including emails, phone calls, and physical letters.
• Schedule and coordinate meetings and appointments, while maintaining up-to-date office calendars.
• Prepare comprehensive reports, professional presentations, and accurate meeting minutes.
• Monitor and maintain office supplies inventory, placing orders as required to ensure uninterrupted operations.
• Greet and assist visitors with a high degree of professionalism and courtesy.
• Coordinate travel arrangements and logistics for staff and management.
• Provide general administrative support to the management team and other staff members.
• Uphold strict confidentiality regarding sensitive company and client information.
• Operate and maintain common office equipment, such as printers, scanners, and photocopiers.

Required Skills and Qualifications

• A Diploma in Secretarial Studies or a related field.
• Proven experience working in an administrative or secretarial role.
• High proficiency in office software, particularly the Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with the capacity to prioritize tasks.
• High attention to detail and strong problem-solving skills.
• Ability to multitask effectively and remain calm under pressure.
• High level of professionalism and discretion when handling sensitive matters.

How to Apply

Interested and qualified candidates should forward their CV to: recruitment@cloversmtc.com using the position as the subject of the email.