Executive Assistant to the Directors

Responsibilities and Duties

• Support senior leadership with high-level administrative tasks and executive office operations.
• Coordinate multiple activities and ensure tight deadlines are met efficiently.
• Plan and schedule executive meetings, including drafting agendas and preparing accurate minutes.
• Prepare comprehensive reports and maintain document management systems.
• Act as a professional point of contact for internal and external stakeholders.
• Maintain a high level of confidentiality and professional discretion in all dealings.
• Utilize analytical thinking and initiative to solve problems and improve administrative efficiency.
• Coordinate hospital administrative procedures as required by the executive office.

Requirements and Qualifications

• Education: A college degree or equivalent qualification (BA/BSc/HND).
• Experience: Minimum of 3 years of relevant experience specifically supporting senior leadership.
• Technical Proficiency: Proficiency in Microsoft Office and document management systems.
• Knowledge: Understanding of executive office operations and hospital administrative procedures.

Key Competencies

• Excellent verbal and written communication skills.
• Strong planning, scheduling, and organizational abilities.
• High level of confidentiality and professional discretion.
• Proven ability to coordinate multiple activities and meet tight deadlines.
• Strong interpersonal skills for effective engagement with stakeholders.
• Analytical thinking, initiative, and problem-solving ability.
• Experience in coordinating meetings, drafting minutes, and preparing reports.

How to Apply

Interested and qualified candidates should apply online through the Valley Hospital recruitment portal. Access the application link here: Valley Hospital Careers on Zoho Recruit