The School Administrator will oversee the smooth day-to-day operations of the school, ensuring effective management of academic, financial, human resource, and institutional resources. The role requires a highly organized individual with strong leadership, communication, and problem-solving skills to support both staff and learners, while fostering a culture of excellence, accountability, and community engagement.
Key Responsibilities
Administration & Operations
Oversee daily school operations to ensure efficiency and compliance with school policies.
Maintain student records, admissions, and enrollment processes.
Support the implementation of school policies, timetables, and staff schedules.
Manage administrative staff and coordinate with teaching staff for seamless operations.
Maintain proper records, reports, and documentation for regulatory and internal purposes.
Manage school transport and logistics.
Finance Management & Accounting
Prepare and manage the school’s budget, ensuring accountability and transparency.
Monitor income streams (fees, grants, donations) and expenditures.
Maintain accurate financial records, ledgers, and reconciliations.
Prepare financial statements, reports, and forecasts for management and the board.
Ensure compliance with statutory financial and audit requirements.
Proficiency in accounting software and financial reporting tools.
Human Resource Administration
Assist in staff recruitment, onboarding, and record keeping.
Support payroll processing, benefits administration, and leave tracking.
Maintain confidential staff personnel files and ensure HR policy compliance.
Procurement & Resource Management
Oversee procurement of school supplies and services in line with financial policies.
Manage inventory and ensure efficient use of resources.
Supervise maintenance of school facilities, equipment, and infrastructure.
Learners’ Welfare & Security
Ensure the safety and security of all learners within the school premises.
Establish and implement safety protocols, including emergency preparedness and child protection measures.
Oversee health, safety, and welfare standards to safeguard learners and staff.
Stakeholder Engagement & Institutional Development
Communicate effectively with parents on administrative and financial matters.
Support the organization of school events, meetings, and activities.
Liaise with education stakeholders, government bodies, and the wider community to strengthen partnerships.
Foster a positive school culture that promotes discipline, inclusivity, and academic excellence.
School Transport Management
Develop and implement a sustainable and profitable school transport strategy.
Monitor vehicle usage, fuel efficiency, and maintenance schedules to optimize costs.
Coordinate transport routes and schedules to maximize coverage and minimize idle time.
Ensure compliance with safety standards, insurance, and licensing requirements.
Promote transport services to parents and community to increase uptake.
Maintain accurate transport records including ridership, costs, and revenues.
Performance Measures (Key KPIs)
Conduct quarterly stakeholder meetings to enhance engagement and transparency.
Ensure all student records are updated and verified within 5 working days of admission or change.
Complete procurement processes for school supplies within 10 working days of request submission.
Maintain a minimum of 90% positive feedback from parents and staff on administrative services through biannual surveys.
Resolve administrative issues within 48 hours to maintain smooth daily school operations.
Ensure 100% compliance with Ministry of Education regulations and statutory requirements by conducting quarterly audits.
Achieve at least 95% budget adherence each term through effective cost control and monitoring.
Ensuring transport project full cost coverage by onboarding many usage of school transport.
Submit accurate monthly financial reports by the 5th working day of each month.
Achieve at least 90% utilization of available transport capacity each term.
Ensure transport revenue covers 100% of operational costs by end of Term 2.
Reduce transport-related complaints by 50% within the first year through improved service delivery.
Conduct monthly transport performance reviews and submit reports by the 7th of each month.
Maintain 100% compliance with transport safety and regulatory standards through quarterly audits.
Requirements
Bachelor’s degree in Education, Business Administration, Accounting, or a related field.
At least 3-5 years of experience in school administration or institutional management.
Strong knowledge of financial management, budgeting, and reporting.
Proficiency in MS Office (Word, Excel) and accounting software.
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