Administration and Office SupportFull-TimeMid-level(3-5 yrs)
Job Description
World Vision Tanzania is seeking a highly qualified candidate for a seven-year donor-funded project, REACTS-IN (Realizing Gender Equality and Attitudinal Change for Transformative Systems in Nutrition), aimed at improving nutrition and nutrition-related rights for the poorest and most marginalized, especially women, adolescent girls, and children under 5 years of age in the Simiyu Region (Maswa & Meatu Districts).
The Project Manager will be responsible for the day-to-day management, coordination, and efficient implementation of the project. This includes leading the development of detailed annual project work plans, ensuring timely implementation, monitoring, and evaluation of project activities while maintaining linkages with key stakeholders.
The role requires actively overseeing the project for quality, integrity, and smooth operations, soliciting solutions to implementation challenges, and supervising the Project team to ensure high fidelity of implementation in terms of time, target, budget, and full compliance with donor requirements. The incumbent will also supervise and direct all team members involved in the project while upholding World Vision's cultural values.
Project Objectives
The project aims to achieve the following:
Improved adoption of gender-equitable practices in nutrition and health (including SRHR) at individual, household, and community levels.
Strengthened delivery of gender-equitable nutrition and health services (including SRHR services) for the poorest and most marginalized women, adolescent girls, and children.
Improved effectiveness of local stakeholders in Tanzania and Canada (including women’s and adolescent girls’ rights organizations) to engage on local and international SRHR, health, and nutrition issues, advocacy, and policy dialogue.
Major Responsibilities & End Results
Technical Support and Strategic Engagement (25%)
Ensure leadership in technical implementation of key project activities.
Develop detailed annual project plans to monitor progress against budgetary objectives and adjust project constraints in consultation with the project management team and World Vision Canada’s (WVC’s) grant manager.
Facilitate technical assistance to local stakeholders (regions and districts MoH) for maximum impact.
Identify and manage project risks promptly, escalating to Senior Management and the WVC grant manager when necessary.
Collaborate with the Cluster Manager and Program Development Coordinator to integrate project interventions into ongoing Health, nutrition, and livelihood initiatives for sustainability.
Coordinate with other implementing local partners to ensure locally appropriate bio-fortified crops production is scaled up.
Ensure Social Behavior Change Communication (SBCC) strategies address barriers to improved adolescent sexual reproductive health (ASRH) practices among target groups.
Ensure all key project models are implemented and documented with high fidelity and quality.
Chair and ensure stakeholder participation in Project Steering Committee meetings.
End Results include: Established meaningful partnerships, timely implementation per AWP, activities within budget, adequate HR planning/capacity building, low audit risks, and timely achievement of activity/output targets (variance less than 10%).
Project Management, Monitoring and Evaluation (25%)
Establish high-quality and timely project reporting and communications aligned with donor, WVC, and WVT standards.
Collaborate with M&E and the Project Coordinator to monitor results, adjust targets, and develop annual work plans.
Ensure proper operational opening/launch and closing of the project, and disseminate M&E progress reports to guide action.
Work with Project M&E and WVC to develop monitoring tools ensuring indicators clearly link activities to intended outputs/outcomes.
Coordinate with Project M&E and the Project Accountant to ensure timely generation and submission of donor reports (financial and narrative) after National Office (NO) review.
Document and disseminate project best practices, lessons learned, and success stories internally and externally.
Support all monitoring, evaluation, and research tasks according to WVC and donor requirements.
End Results include: Accurate capture of reach data, approval of AWP/M&E plan/Budget by the Project Steering Committee, documentation and uploading of best practices to Horizon/WV Central Repository, and uploading of all key project documents to Horizon.
Project Reporting (10%)
Lead preparation of narrative and financial reports per donor formats, ensuring review by senior management and technical advisors prior to submission to WVC.
Submit timely, accurate, and quality reports (monthly, quarterly, semi-annual, annual).
Lead preparation of project information sheets, impact stories, video clips, and photographs for public engagement, providing necessary communications information to donors, WVC, and media.
Maintain a Project and report tracking system with the Compliance and Reporting Officer for organized files and donor report preparation.
Share lessons learned with partners, WVT leadership, staff, and donors to enhance local planning and suggest necessary local modifications based on evidence.
End Results include: Donor reports submitted to NO review 10 days before deadlines, timely response to report queries, monthly sharing of MMR, and monthly update of the Grants Dashboard by the 25th.
Conduct Annual Partnership Health Checks and performance reviews.
End Results include: Timely delivery of Partnership Management indicators, staff training plan in place and tracked, project staff linked with technical leads for capacity enhancement, and aligned performance management.
Financial & Non-Finance Resource Management (10%)
Ensure accurate and timely financial reporting to donors and World Vision.
Work with the finance team to ensure project expenses are reasonable, allocated correctly, prudent, and compliant with donor rules to minimize audit risk.
Manage program assets, materials, and financial resources ensuring stewardship and accountability.
End Results include: Meeting donor and World Vision burn-rate standards (Green: 90% – 100%).
Networking, Visibility, and Donor Recognition
Ensure program interventions and the donor are recognized by the government, partners, and communities.
Develop and support linkages with key structures (CHMT, CBOs, other IPs, NGOs).
Represent WVT and participate in networking meetings/workshops/conferences at district, regional, and national levels.
Facilitate documentation and sharing of processes, challenges, good practices, and lessons learned among partners.
Effectively and timely handle WV Canada and donor queries/requests in collaboration with the Senior Grants and Operations Manager.
End Results include: Sharing project best practices with partners and sharing project impact stories in all major reports.
Key Working Relationships
The Project Manager has daily/weekly contact with the Senior Grants and Operations Manager (Line Manager), Cluster Manager, Cluster Specialists, and P&C. Matrix relationships exist with Health & Nutrition Technical Team Leaders at NO. There is required contact with the Operations Director and Senior Management Team, NO Departmental/Unit Managers, WVT Partners (Government, Community), Other NGOs, and the WV Support Office for implementation, technical support, and collaboration.
Decision Making
The Project Manager makes decisions on project management in consultation with the direct supervisor and WVC’s grant manager, guided by the authority levels matrix on key approval levels and WVT policies and guidelines.
How to Apply
To submit your application, please follow the link provided below: