Transport and LogisticsFull-TimeMid-level(3-5 yrs)
Job Description
Role Overview
The Purchase Officer, Contracts & Services, will work directly under the Assistant Manager in contracts and services with a dotted line reporting to the DPH Administration Manager. The primary purpose of this role is to support the management of all AKU/AKUHN assigned responsibilities to achieve the overall Purchasing & Supply Chain Management Division (PSCMD) goals.
Key Responsibilities
Financial Management
Source, select, and negotiate for outsourced services regarding quality, price, terms, deliveries, and services with assigned suppliers and sub-contractors.
Run RFP/RFQ processes, including preparing sealed bids, analyzing tender reports from Quantity Surveyors, prequalifying contractors, and preparing comparative analyses and recommendations.
Analyze price proposals, financial reports, and other information to determine reasonable pricing.
Administration
Support all activities within the procurement cycle for AKU/AKUHN.
Prepare contracts for AKU/AKUHN.
Responsible for the preparation and processing of purchase orders and documents in accordance with PSCMD policies and procedures.
Ensure timely receiving/delivery of goods and services and hand over documentation to the team as per guidelines.
Quality Control
Evaluate and monitor contracts to ensure vendors and suppliers comply with terms and conditions and determine the need for changes.
Handle and monitor claims to vendors for services rendered.
Meet with staff and vendors to discuss defective or unacceptable goods/services and determine corrective actions.
Coordination & Reporting
Source for new parts, suppliers, or sub-contractors as required.
Interview vendors and visit supplier premises to examine and review services and prices.
Work out contractual agreements with suppliers for price discounts and implementation schedules.
Process invoices for payment and LPOs.
Organize site visits and team meetings; prepare site visit reports.
Manage administrative needs including travel and accommodation bookings.
Ensure systems are in place to maintain and regularly update purchase records, data, files, and reports related to non-medical supplies.
Requirements
Bachelor’s degree in Purchasing and Supply Chain field.
At least 5 years’ work experience in the field of Purchasing and Supply Chain Management.
Candidates with experience in donor/grant purchases and Project management will have an added advantage.
Advanced knowledge of MS Office applications.
Basic knowledge of procurement processes and project management processes.
Strong business letter and report writing skills.
Excellent interpersonal, communication, and negotiation skills.
Problem-solving and critical thinking abilities.
High level of attention to detail and excellent numeracy/IT skills.
How to Apply
Interested and qualified candidates should apply online through the official Aga Khan University career portal. Follow the link below to access the application page on the recruitment system (aku.taleo.net).
How to Apply
Interested and qualified candidates should apply online through the Aga Khan University Hospital career portal by visiting this link which will redirect you to the official recruitment system at aku.taleo.net.
