Procurement and Purchase Order Officer

Key Responsibilities

• Create, review, and process purchase orders in line with company procedures.
• Maintain accurate and up-to-date purchase order and supplier records.
• Support stock accuracy by verifying stock levels as required.
• Assist with costings to ensure pricing aligns with supplier agreements.
• Liaise with suppliers regarding pricing, availability, and delivery details.
• Communicate with internal departments to resolve order discrepancies and stock queries.
• Ensure accurate data entry with a high level of attention to detail.
• Monitor and follow up on outstanding orders to ensure timely delivery.
• Assist the procurement team with reporting and general administrative support.

Requirements

• Bachelor’s Degree or Higher National Diploma (BA/BSc/HND).
• 1 - 3 years of relevant experience.
• Experience using Sage 200 is essential.
• Excellent attention to detail and ability to spot discrepancies.
• Strong communication skills for dealing with suppliers and internal teams.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Ability to manage multiple tasks and prioritize effectively.

Desirable Skills

• Previous experience in procurement, purchasing, or supply chain.
• Understanding of purchasing and inventory workflows.
• Organised, methodical, and proactive approach.
• Collaborative with a positive, solutions-focused attitude.

Working Environment

• Office-based role in Nairobi.
• All necessary equipment (computer, monitors, headset) provided by the company.
• Remuneration is aligned with experience and market standards.