Premises Assistant

The Premises Assistant reports to the Administration & Facilities Manager and is primarily responsible for ensuring the highest quality of premises maintenance to facilitate the smooth operation of the Bank.

Key Responsibilities

• Organize and execute maintenance duties to ensure the general upkeep and maintenance of the building.
• Conduct building inspection and prepare regular/quarterly reports.
• Ensure that cleaning, fumigation, and hygiene standards are consistently met by external service providers across the Bank’s premises.
• Organize the renewal of the Bank’s licenses and collect related invoices.
• Ensure all licenses, business permits, and land rates for the premises are current and up to date.
• Oversee the maintenance programs of service providers and routine premises inspections, ensuring that urgent and minor repairs are addressed promptly.
• Carry out routine evaluation of service providers’ performance.
• Monitor and track the flow and location of Bank assets.
• Lead and participate in the organization and movement of furniture and equipment within the premises.
• Co-ordinate all furniture repairs within the Bank premises.
• Ensure the responsible operation, care, and maintenance of specialized equipment such as generators and lifts, and other tools associated with caretaking, cleaning, and maintenance work, ensuring proper safety standards are applied.
• Co-ordinate all maintenance schedules for all equipment within the Bank.
• Co-ordinate with the outsourced Caretaker in sourcing suitable tenants, advertising vacant space, and maintaining tenancy records and reports.
• Co-ordinate the onboarding of new tenants, including the issuance of letters of offer and leases, and settlements, in coordination with the outsourced tenancy management firm.
• Ensure that rent receivables are tracked and paid promptly, and monitor the performance of caretakers/rent management companies.
• Ensure monthly meter readings for water and electricity are conducted for all occupants in the building and billed accordingly.
• Ensure routine premises inspection and regular attendance to plumbing issues.
• Perform routine arming, opening, and closing of premises.
• Co-ordinate Occupational Safety and Health (OSH) activities.

Qualifications and Competencies

• Education: Should possess a minimum of Craft Certificate in either Building Construction, Plumbing Electrical/Mechanical Engineering, Plumbing, Estates Management, Business Management/Administration, or any other relevant field.
• Experience: Should have a minimum of two years’ relevant experience.
• Regulatory Knowledge: Should have a good understanding of and ability to apply relevant regulations.
• Technical Skills: Proficiency in computer applications.
• Personal Attributes:
  • Good communication and interpersonal skills.
  • Excellent team player, helpful, friendly, and willing to undertake extra tasks (as and when necessary).
  • Strong commitment to providing a high-quality service.
  • The ability to communicate tactfully and effectively with people at varying levels.
  • Willing to work varied shift patterns and be on call for emergencies.
  • Professional appearance, attitude, and communication.