WTS Energy is seeking to hire an Operations & Finance Administrator who will be responsible for overseeing financial management, HR administration, office coordination, and stakeholder relationship management. The role ensures smooth daily operations, accurate financial records, and warm, professional relationships with interns, partners, and the wider team.
Key Responsibilities:
Financial Management: Maintain accurate financial records using accounting software (QuickBooks, Sage, or similar). Process accounts payable and receivable, invoicing, and payments on time.
Reporting & Reconciliations: Perform monthly bank reconciliations and maintain the general ledger. Assist in the preparation of monthly, quarterly, and annual financial reports.
Budgeting: Support budgeting and cash flow forecasting processes.
Tax Compliance: Ensure full compliance with KRA tax obligations, including VAT, PAYE, and corporate tax filings.
Payroll: Process monthly payroll accurately, including statutory deductions (NSSF, NHIF).
HR Administration: Maintain employee records, onboarding documentation, leave tracking, and attendance. Serve as the first point of contact for routine HR queries.
Internship Management: Manage internship programmes: liaise with universities, onboard interns, and ensure a positive experience.
Stakeholder Coordination: Coordinate relationships with accelerator programmes, technical assistance providers, and institutional collaborators. Support onboarding and integration of new team members.
Office Operations: Manage day-to-day office operations including supplies, correspondence, scheduling, and filing. Coordinate travel arrangements, meeting logistics, and visitor management.
Systems & Procurement: Maintain organised digital and physical filing systems for contracts and company documents. Assist with procurement by obtaining quotes, raising purchase orders, and tracking deliveries.
Project Support: Support grant and project reporting by compiling financial data. Liaise with project teams to monitor budgets and flag variances.
General: Prepare management packs, presentations, and reports as needed. Perform additional duties as assigned.
Required Qualifications:
Must have a Bachelor’s degree in Finance.
Must have CPA Part II certification.
Must have a minimum of 4 years’ relevant working experience, ideally in an SME, bio-tech, environmental, or Agri-business environment.
Proficiency in accounting software (QuickBooks, Sage, or similar) and MS Office applications, especially Excel.
Excellent organisational skills with strong attention to detail.
Ability to handle sensitive financial and personal information with discretion and integrity.
Excellent written and verbal communication skills; professional, clear, and warm.
