Office Manager

Key Responsibilities

• Meeting & Facilities Management: Organizing meetings, managing meeting rooms, and ensuring the office is neat, tidy, and organized. Planning cleaning schedules.
• Travel & Events: Booking transport and accommodation for staff. Supporting the People & Talent department in organising all in-house and off-site company events and conferences.
• Supplier & Inventory Management: Ordering stationery, IT equipment, kitchen supplies, and managing the supplier database and KYC records.
• Supervision: Supervising and monitoring the work of the office assistant and cleaners.
• Administrative Procedures: Implementing, maintaining, and recommending procedures/office administrative systems.
• Compliance: Ensuring fire, health, and safety policies are up to date and that the office is compliant.
• Executive Assistance: Act as an Executive Assistant to the directors by managing their schedules, communication, email correspondence, and travel arrangements.
• HR & Finance Support: Assisting the organisation's HR and finance functions by keeping personnel records up to date and managing records.
• General Support: Preparing letters, presentations, and reports as requested; managing device/asset returns and dealing with queries/complaints.

Requirements

• Bachelor’s Degree in Hospitality, Tourism, or a related field, or equivalent practical experience in the hospitality industry (Mandatory).
• Working experience between 1 to 2 years.
• Strong administrative skills and an aptitude for using IT software.
• Commercial & Financial awareness.
• Meticulous attention to detail.
• Interpersonal and influencing skills.
• Excellent organization and time management.
• The ability to take the initiative.
• A flexible and practical approach to work.
• Discretion and diplomacy.