Administration and Office SupportFull-TimeJunior-level(1-2 yrs)
Job Description
About the Role
Mini Group is a dynamic, multi-industry conglomerate with a strong presence across East Africa. We specialize in diverse sectors including baking, real estate, construction, telecommunications, energy, auto spares, hospitality, manufacturing, trading, and microfinance. We are seeking a professional and organized Office Administrator to oversee daily office operations and provide essential administrative support to our team.
Key Duties & Responsibilities
Administrative Support
Organize and coordinate office operations, procedures, and resources.
Maintain and update digital and physical office files, records, and documentation.
Handle general correspondence, including emails, letters, and internal memos.
Follow up on service contracts with various service providers.
Reception & Front Desk Duties
Greet visitors and direct them appropriately to maintain a professional front-of-house presence.
Answer, screen, and forward incoming phone calls professionally.
Manage incoming and outgoing mail and courier packages.
Office Supplies & Inventory Management
Monitor and replenish office supplies and equipment to ensure availability.
Maintain inventory records and liaise with vendors for procurement.
Ensure office equipment is well-maintained and arrange for repairs as necessary.
Meeting & Event Coordination
Assist in organizing internal meetings, team events, and office functions.
Prepare meeting agendas, take minutes, and distribute notes to stakeholders.
Ensure meeting rooms are clean, organized, and equipped with necessary materials.
Data Entry & Document Control
Input and maintain accurate records in company databases and systems.
Assist with the preparation of reports, spreadsheets, and presentations.
Ensure strict confidentiality and proper handling of sensitive and proprietary information.
Qualifications & Experience
Education: Bachelor’s degree or Diploma in Business Administration or a related field.
Experience: 1–3 years of experience in an administrative, receptionist, or office assistant role.
Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint); experience with ERP or office management systems is an added advantage.
Core Competencies: Strong organizational and multitasking abilities with high attention to detail.
Communication: Excellent verbal and written communication skills and a professional demeanor.
Additional Knowledge: Basic knowledge of vehicle maintenance, local routes, and traffic conditions.
Soft Skills: Strong problem-solving skills and the ability to work well under pressure.
How to Apply
Interested and qualified candidates should apply online by visiting the official application portal at Mini Group on minigrp.com. Ensure your application is submitted before the deadline on March 20, 2026.
How to Apply
Interested and qualified candidates are invited to apply via the Mini Group recruitment portal. To begin your application, click the following link: Apply Here.
