Litigation Clerk

Key Responsibilities

• Ensure day-to-day office activities run seamlessly.
• Maintain the daily staff attendance register and oversee office hygiene, cleaning, and sanitation.
• Manage proper documentation in accordance with firm procedures, including scanning all incoming documents.
• Handle a busy switchboard, manage incoming calls, and manage reception/corporate communications via email and online platforms.
• Liaise with advocates and Personal Assistants, ensuring timely communication of emails and calls.
• Maintain and update the Office Library register.
• Ensure timely dispatch of documents and follow up on invoices and payments.
• Prepare vouchers, manage petty cash, and oversee administrative budgets and resource utilization reports.
• Schedule and coordinate meetings for partners and staff, including preparing briefs, minutes, and reports.
• Coordinate logistical aspects such as travel, accommodation, visas, and transfers for the team.
• Act as a key liaison between the office and stakeholders including government authorities, suppliers, clients, and staff.
• Manage office supplies, monitor stock levels, and handle maintenance or repair issues.
• Perform secretarial duties including typing and drafting documents as required.
• Plan and execute office events and departmental meetings.

Requirements and Qualifications

• Diploma in Law, Business Administration, Communication, or a related field.
• A minimum of 3 years of relevant professional experience.
• Proficiency with MS Office Suite.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High level of integrity, professionalism, discretion, and confidentiality.
• Independent thinking and problem-solving skills.
• Adaptability and flexibility in dynamic environments.

How to Apply

Interested and qualified candidates should forward their CV to: careers@emergeegressconsulting.com using the position as the subject of the email.