Human Resources and RecruitmentFull-TimeMid-level(3-5 yrs)
Job Description
The L&D Programme Coordinator provides essential administrative, logistical, and operational support to Learning and Development (L&D) projects and programmes, such as learnerships and bursaries. The role ensures that the Skills Development training calendar aligns with business needs and involves managing learner records, coordinating training sessions, and maintaining data accuracy across the portfolio.
Key Responsibilities
Administration and Coordination
Provide overall administrative, logistical, and operational support to assigned projects and programmes (e.g., learnerships/bursaries).
Plan and maintain the Skills Development training calendar to ensure the Learning & Development schedule aligns with business needs.
Assist in the vendor/supplier onboarding process.
Collate information for Training Committee meetings.
Assist with Pivotal grant applications.
Upload, update, and maintain learner records on LMS and HR systems.
Coordinate and set up meetings and training sessions.
Ensure all data within the portfolio is accurate.
Project Delivery and Support
Manage learner intakes and support the delivery of relevant programmes.
Administer and coordinate all learner-related activities, including SLAs, schedules, inductions, and check-ins.
Coordinate and deliver marketing and communication for skills development initiatives (e.g., feedback reports, emailers, videos).
Provide support for Skills Development queries in the absence of the Skills Development Manager.
Plan, administer, and coordinate skills development events such as graduations and workshops.
Facilitate relevant information sessions and graduations.
Financial Administration
Verify and process payments to ensure timely supplier payments.
Capture and generate reports for tracking payments and invoices.
Support the planning and tracking of the overall Skills Development budget.
Track and administer skills levies for South Africa and foreign countries, flagging inconsistencies or concerns.
Reporting and Research
Conduct research for projects, service providers, and content to support the Skills Development Manager.
Assist in compiling and preparing annual and half-year compliance reports for approval or submission.
Collate and distribute ad-hoc reports including learner statistics and confidential assessment feedback.
Prepare monthly learnership reports for divisions.
Gather information for board, half-year, and annual reports.
Extract data for specific skills development reports and execute surveys.
Stakeholder Engagement
Liaise with and maintain relationships with internal and external stakeholders and delegates to support the learning experience.
Act as a point of contact for vendors regarding skills development queries.
Assist with stakeholder engagements and prepare presentations for senior management.
Requirements and Qualifications
Bachelor's or equivalent 3-year degree (ISCED 6).
More than 3 years of experience in a similar L&D or Programme Coordination role.
Proven experience in Program/Project Implementation.
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