Human Resources and RecruitmentInternshipEntry-level(0-1 yr)
Job Description
The Human Resource Intern will be responsible for supporting the human resource function, with a focus on recruitment administrative support, employee records management, and general operations. This internship offers a current student or recent graduate the opportunity to gain hands-on experience in a global non-profit environment.
Key Responsibilities
Recruitment Support
Support the HR Manager in organizing received applications, tracking applicant logs, and filing recruitment paperwork.
Assist with scheduling interviews, coordinating logistics, and sending communications/invitations to candidates.
Prepare interview packs, assessment templates, and interview summaries for hiring panels.
Conduct basic reference checks and assemble candidate compliance documents prior to onboarding.
HR Documentation & Filing
Maintain and update HR files, ensuring all active and former employee records are organized, up-to-date, and stored securely.
Assist with auditing employee files to ensure compliance with organization policies and local labor laws (contracts, IDs, tax forms, statutory documents, etc.).
General HR Administration
Draft routine HR letters, contracts, extension notices using provided templates.
Assist in organizing new hire orientation sessions, including preparing welcome kits and onboarding schedules.
Support HR data entry into trackers, payroll support sheets, and HR metrics summaries.
Assist in managing general HR inquiries and directing staff queries to the appropriate team member.
Support team meetings and track follow-up tasks.
Safeguarding Responsibilities
Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme's goals on safeguarding implementation.
Practice, promote and endorse safeguarding policy issues among team members and ensure standards are implemented.
Follow the safeguarding reporting procedure in case any reportable incident takes place.
Requirements and Qualifications
Recent graduate or current final-year student in Human Resource Management, Business Administration, Public Administration, Social Sciences, or a related field.
Professional HR certification (or progress toward one) is an advantage, but not required.
Prior exposure to administrative work, HR coursework, or volunteer operations experience is an advantage.
High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
High degree of discretion, confidentiality, and integrity when dealing with sensitive personnel data.
Excellent organizational skills and meticulous attention to detail in record-keeping.
Strong written and verbal communication skills.
Good time-management skills with the ability to prioritize routine tasks effectively.
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