Grants & Compliance Manager

Role Purpose

The Grants & Compliance Manager will be responsible for overseeing the financial and administrative compliance of donor-funded projects, with a heavy focus on World Bank regulations. The role ensures that all grant activities, reporting, and partner sub-grants meet legal and organizational standards.

Key Responsibilities

Grants Management & Compliance

• Maintain an up-to-date compliance tracker for all donor deliverables, deadlines, and contractual obligations, ensuring alignment with country reporting systems.
• Track donor reporting and ensure timely preparation and submission of narrative and financial reports in coordination with Program and Finance teams, in compliance with World Bank and organizational requirements.
• Track and follow up on all World Bank requests, conditions, and agreed actions throughout project implementation, ensuring documentation and accountability.
• Provide regular compliance updates, risk analysis, and status reports to the Project Management Unit.
• Ensure timely internal reporting and escalation of compliance concerns, including suspected fraud, misuse of funds, or safeguarding concerns.
• Coordinate Annual Audit preparations, including development of Audit ToR and follow-up on corrective action plans.

Reporting & Tracking

• Establish and manage a centralized reporting system for donor deliverables and program milestones.
• Consolidate reports and data from state-level teams, ensuring consistency, accuracy, and timeliness.
• Monitor progress toward grant deliverables, identifying potential delays or risks, and coordinating corrective actions.
• Maintain documentation and records in compliance with audit and donor requirements.

Sub-Granting & Partner Oversight

• Lead the full cycle of sub-grant management, including development and dissemination of Requests for Applications (RFAs).
• Conduct due diligence and organizational capacity assessments of potential sub-grantees.
• Draft, review, and monitor sub-grant agreements to ensure clear deliverables and compliance obligations.
• Provide training and ongoing support to sub-grantees on compliance, reporting, and World Bank requirements.
• Monitor sub-grantee performance and conduct compliance visits.

Capacity Building & Risk Management

• Provide technical guidance and mentoring to project teams on grants management and compliance.
• Design and deliver training sessions on donor compliance, reporting, and documentation standards.
• Identify, document, and assess compliance risks related to grants and sub-grants.
• Ensure the project maintains continuous audit readiness by strengthening documentation and internal controls.
• Integrate lessons learned and audit recommendations into institutional processes.

Qualifications and Experience

• Education: Bachelor’s degree in Business Administration, Finance, International Development, Public Administration, or a related field (Master’s degree preferred).
• Experience: Minimum of 7–10 years of progressive experience in grants management, compliance, and donor reporting within large-scale projects.
• Specific Requirement: Must demonstrate experience working with World Bank–funded projects, specifically managing Client Connect, Financial Reporting, STEP, and Bank’s Audit requirements.
• Sub-Granting: Proven expertise in sub-grant management, including RFAs and due diligence assessments.

How to Apply

Interested and qualified candidates should apply directly through the Catholic Relief Services recruitment portal on Oracle Cloud. Use the following link to start your application: https://www.myjobmag.co.ke/apply-now/1206975.