Kenya Medical Research Institute (KEMRI) is a State Corporation responsible for carrying out health research in Kenya. The Finance & Administration Officer will be responsible for overseeing financial management, administrative operations, and logistical coordination within the program. The role involves managing petty cash, preparing donor financial reports, and ensuring efficient procurement processes while maintaining accurate asset records.
Key Responsibilities
Financial Management: Prepare daily petty cash requests and bank withdrawal vouchers; submit vouchers for review and approval, and conduct daily petty cash reconciliation and cash counts. File petty cash reconciliations and cash count certificates systematically and maintain organized financial records.
Reporting: Prepare donor financial reports, including monthly budget versus expenditure (variance) reports and cash flow projections.
Accounting Systems: Lead in posting and managing financial transactions in the QuickBooks system.
Procurement: Develop annual and quarterly procurement plans in collaboration with departmental heads. Review supply requisitions, participate in quotation analysis with the procurement committee, and ensure timely delivery of supplies.
Vendor Management: Verify the accuracy of delivery notes and goods received notes, and monitor timely processing of vendor payments.
Logistics & Maintenance: Support logistical coordination, including facilitating trainings and conferences, booking travel for the Principal Investigator and project staff, and managing vehicle transport schedules. Oversee Maintenance/Services of all assets including vehicles and Motorcycles.
Contract & Asset Management: Manage contracts & agreements between the Program & other service providers. Maintain and update the asset register, ensure labelling of assets and perform quarterly asset verification on the site.
Qualifications and Requirements
Bachelor of Commerce Degree in Finance/Accounting option, Business Administration or equivalent (Mandatory).
CPA (II) or Equivalent (Mandatory).
Minimum of 3 years’ experience working in a research organization (Added Advantage).
Detail-oriented, highly organized, and able to thrive in a fast-paced, cross-cultural environment (Mandatory).
Good communication skills (Mandatory).
Highly Proficient in Microsoft Office and open to AI and new tools (Mandatory).
Discreet, reliable, and adaptable (Mandatory).
Experience in academic writing or social media management (Added Advantage).
How to Apply
Interested and qualified candidates should visit the KEMRI e-recruitment portal to submit their application: erecruitment.kemri.go.ke.
