Facilities & Admin Assistant

Responsibilities

• Assist with the management of office equipment.
• Plan and coordinate administrative procedures and systems to streamline internal processes.
• Manage the issuance of ID and Badge Access cards for new employees, outsourcers, and visitors (activation, deactivation, and reactivation).
• Handle security incident concerns, including ticket creation, reporting, investigation, and providing necessary solutions.
• Perform daily operational site inspections, schedule corrective actions, and complete required paperwork.
• Maintain all facilities and related documents in an orderly manner for audit and company requirements.
• Respond to emails and queries from internal clients and support groups promptly.
• Act as a professional and friendly face at the front desk/reception area to greet visitors, employees, and clients.
• Interact regularly with site staff across finance, operations, security, and technical departments.
• Maintain the site to ensure employee safety and compliance with health, safety, and legislative standards.
• Monitor cameras, alarm logs, badge audits, visitor logs, and incident reports.
• Assist in administering on-site events, including catering and setup.
• Manage room reservations and schedule meetings.
• Coordinate transport and assist with travel arrangements as needed.

Requirements and Qualifications

• A Degree or Diploma in Business Administration, Business Management, Commerce, Engineering, or Supply Chain Management.
• At least 2 years of work experience in a similar role within a reputable organization.
• Strong organizational skills with high attention to detail.
• Strong verbal and written communication skills in English (business fluent).
• Ability to maneuver between various and sometimes conflicting interests within an organization.
• High drive to realize objectives and combine various goals as a personal ambition.
• Proven ability to build strong, positive relationships in a complex international environment.
• Excellent problem-solving, judgment, and decision-making skills.
• Empathic personality with the ability to understand and reflect on the feelings of others.

How to Apply

Interested and qualified candidates should apply by following the link provided below to the application portal.

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