Executive Assistant

Role Overview

The Executive Assistant will manage executive priorities, coordinate high-level engagements, support governance and senior management processes, and ensure the timely flow of information across the organization. The role requires a highly organized professional capable of supporting the Executive Director's office in a complex, fast-paced environment.

Key Responsibilities

• Executive Management: Strategically manage the Executive Director’s schedule, correspondence, meetings, and travel to optimize time and institutional priorities.
• Coordination Hub: Act as a central coordination point for the Executive Director’s Office, ensuring follow-through on delegated actions and strategic commitments.
• Documentation & Reporting: Prepare, review, and manage confidential briefs, reports, presentations, and correspondence for the Executive Director.
• Management Support: Coordinate Senior Management Team (SMT) meetings, including agenda setting, documentation, minute-taking, and tracking of strategic action points.
• Governance Support: Provide support to the Board of Directors, including coordination of meetings, documentation, minutes, and follow-up on action points.
• External Relations: Support the Executive Director’s internal and external engagements through high-quality communications and briefing materials.
• Resource Mobilization: Support the Resource Mobilization Manager in coordinating efforts related to resource mobilization.
• Information Systems: Maintain robust information management systems for executive and governance records.
• Standards: Uphold the highest standards of confidentiality, professionalism, and stakeholder management.
• Administrative Duties: Provide limited office and administrative support as required to ensure seamless executive operations.

Qualifications and Experience

• Education: Master’s degree in Business Administration, Communications, Strategic Management, Project Management, or a related field.
• Experience: At least five (5) years’ experience supporting senior executives in complex, fast-paced environments.
• Coordination Skills: Strong strategic coordination, writing, reporting, and organizational skills.
• Communication: Excellent judgment, time management, communication, and travel coordination skills.
• Problem Solving: Proven ability to manage competing priorities and anticipate executive needs.
• Cultural Competence: Experience working in multicultural and multi-stakeholder environments.

How to Apply

Interested candidates should submit a motivation letter and detailed CV (including three referees) to recruitment@afidep.org by 17 April 2026, quoting “Executive Assistant” in the subject line.