The International Water Resources Association (IWRA) is an international, multidisciplinary member Association that fosters global dialogue, advances interdisciplinary research, promotes knowledge sharing, and strengthens institutional and community capacity to integrate science, policy and practice for sustainable and equitable water resources management worldwide.
The Role: Events Officer
This position is responsible for managing all of IWRA’s in-person, hybrid, and online events. The officer will ensure high-level execution, strategic planning, and effective stakeholder coordination across all event formats.
Roles and Responsibilities
Key responsibilities for managing all IWRA’s in-person and online events include:
- Coordination of all IWRA online and in person events, including stakeholder management and administrative activities in close collaboration with the Executive Director.
- Coordination of the events with the Communications Team, in collaboration with the Executive Board, Task Forces, Working Groups, Geographic Chapters, and key partners.
- Support of International Scientific Committees (ISCs), working with local hosts, to ensure oversight of abstract and proposal submission processes across all events, and event programme development.
- Management of our team of part-time Webinar Officer/s.
- Overseeing attendee management and follow-up with all event stakeholders, including managing event speakers and attendees, rapporteurs, and IWRA World Water Envoys; providing briefings and logistical support, as required.
- Providing reports and updates to the Executive Board and ISCs for meetings and events, including minutes, summaries, action logs, etc.
- Capturing specific and general outcomes/outputs from events, and packaging them into reports to be shared on IWRA’s website, social media channels, etc.
- Working with the Executive Office and Board members to design, implement and monitor IWRA’s events strategy, including the identification of future hosts for the World Water Congresses, Islands Water Congresses and Technical/ Regional Water Congresses, as well as seeking sponsors for all events.
- Working with the Communications Team to select the best digital platforms for online events, such as master classes, webinars, online conferences, etc.
Candidate Profile: Essential Requirements
Qualifications and Experience:
- BA/BSc/HND qualification.
- Demonstrable experience in planning, organising, and hosting international and high-level in person, hybrid, and online events, including content development and strategic process planning.
- Proven ability to identify new hosts, partners, and/or sponsors for events.
- Ability to work remotely and independently on different tasks simultaneously and to adhere to strict deadlines in a fast-paced environment.
- Ability to travel internationally, as required.
Skills and Proficiencies:
- Excellent people management skills, including an ability to coordinate large groups of people in a multi-cultural environment across multiple time zones.
- Expert knowledge of Zoom, Teams and other online meeting/events platforms.
- Fluent level in written and spoken English.
- Excellent written and verbal communication skills.
- Competent using Google Suite, Microsoft Word, Excel, PowerPoint, and other packages.
