The Driver/Office Support will be responsible for providing driving and chauffeur duties to assigned staff and guests of the REPLAN project. The role ensures the highest standards of discretion and integrity, a sense of responsibility, and an excellent knowledge of protocol and security issues. The Driver/Office Support also demonstrates a client-oriented approach, courtesy, tact, and the ability to work with people of different national and cultural backgrounds. In addition to driving, the role supports administrative duties as assigned by the supervisor, handles personnel transport and deliveries, and oversees the maintenance of the project office vehicles and other assets.
Responsibilities
Transport and Logistic Support
- Provide driving services to the Project Management Unit (PMU) and other assigned staff.
- Manage planning and scheduling using Outlook Calendar and register transportation requests.
- Deliver payment transfers to banks or suppliers and conduct cash purchases for REPLAN.
- Deliver and collect mail, documents, supplies, and other items as required.
- Ensure compliance with all traffic rules and regulations; follow appropriate procedures in the event of an accident.
- Maintain vehicle documents and supplies, including insurance, registration, logs, first aid kits, and spare parts.
- Support other drivers with the preparation of job cards and vehicle inspections.
Guest Management & Protocol Liaison
- Meet official and high-ranking personnel at the airport and facilitate immigration and customs formalities.
- Transport staff, guests, and other authorized personnel in assigned IUCN vehicles.
- Complete visa application forms for REPLAN staff and manage the submission and collection process.
Vehicle Maintenance Management
- Ensure vehicles are kept in good running condition through routine maintenance (oil changes, tires, brakes, fluids).
- Perform minor repairs and coordinate major professional repairs as needed.
- Maintain clear daily records of vehicle movement, mileage, gas consumption, and oil changes.
- Ensure the safety of the vehicle and accessories at all times.
- Track and facilitate timely car insurance renewals.
Administrative & Project Team Support
- Assist in the planning and participation of fieldwork.
- Take notes during meetings and field activities.
- Support office operations including photocopying, printing documents, and making deliveries.
- Act as a backup for the Front Office Administration Assistant by answering phones and registering visitors.
- Coordinate with taxi companies for pickups and drop-offs.
- Handle basic data entry in Excel for inventory and transfers.
How to Apply
Interested and qualified candidates should apply online through the IUCN Human Resources Management System. Follow the link to the application portal: https://hrms.iucn.org. Alternatively, applications can be submitted via the job portal link: https://www.myjobmag.co.ke/apply-now/1232144.
