Role Overview
We are seeking a highly experienced, discreet, and well-organized Chief of Staff to oversee the day-to-day administration and coordination of the Office. The role is primarily responsible for office management, diary and schedule coordination, correspondence, and internal/external liaison, with working exposure to protocol and official etiquette to support formal engagements.
This position is administrative and coordination-focused and works closely with protocol, security, communications, and other support functions.
Key Responsibilities
- Manage complex calendars, appointments, and schedules.
- Coordinate meetings, briefings, official travel, and logistical arrangements.
- Prepare and manage correspondence, briefing notes, and meeting documentation.
- Act as the central coordination point and gatekeeper for the Office.
- Maintain confidential files, records, and official documentation.
- Ensure the efficient day-to-day running of the Office.
- Liaise with internal departments, government agencies, and external stakeholders.
- Coordinate information flow between the Dignitaries and relevant offices.
- Track action points arising from meetings and ensure timely follow-up.
- Support interdepartmental coordination on official engagements and visits.
- Support the planning and coordination of official events, visits, and formal engagements.
- Ensure schedules, invitations, and seating arrangements align with established protocol guidance.
- Liaise with protocol officers or relevant departments for protocol direction.
- Assist in preparing official programs, itineraries, and engagement briefs.
Qualifications & Experience
- Bachelor’s degree in Business Administration, Public Administration, International Relations, or a related field.
- Minimum 8–12 years’ relevant experience in a senior administrative, secretariat, or office management role.
- Demonstrated experience supporting senior leadership, public officials, or dignitaries.
- Prior exposure to protocol, diplomatic etiquette, or official government procedures is an added advantage.
- Strong understanding of confidentiality, discretion, and governance requirements.
Key Competencies
- Excellent organizational, planning, and time-management skills.
- High level of professional judgment, integrity, and discretion.
- Strong written and verbal communication skills.
- Ability to work under pressure and manage competing priorities.
- Proficiency in Microsoft Office and office management systems.
- Professional presence and strong interpersonal skills.
