The role of Administrative Assistant and Bookkeeper at Solvo Global is a pivotal hybrid position designed to provide executive support to the CEO and essential financial management assistance to the CFO, ensuring organized and efficient operations within the company.
Solvo Global focuses on changing how North American companies connect with talented, nearshore employees, leveraging the latest AI-powered tools. Solvo provides exceptional, affordable remote talent to U.S. and Canadian businesses across 50+ industry specialties, featuring employees with no language barriers, a strong work ethic, and who are in the same time zone.
Responsibilities
Administrative Assistant Support (CEO)
- Manage CEO’s calendar, meetings, and scheduling.
- Oversee inbox management and draft professional email communications.
- Coordinate travel arrangements, itineraries, and related logistics.
- Prepare presentations, reports, and internal documentation.
- Track action items and follow-ups tied to executive initiatives.
- Maintain strict confidentiality and practice high discretion.
- Assist with coordinating shipping needs and vendor communication.
Bookkeeping Support (CFO)
- Record and reconcile financial transactions.
- Manage accounts payable and receivable.
- Prepare and send invoices; track incoming payments.
- Follow up on outstanding payments professionally.
- Reconcile bank and credit card statements.
- Support payroll coordination and contractor payments.
- Assist with month-end close activities.
- Maintain organized and audit-ready financial records.
- Strongly preferred: SaaS bookkeeping experience.
Operational Support
- Maintain organized digital filing systems.
- Support vendor and contract tracking.
- Assist with process documentation and SOP updates.
- Coordinate cross-functional administrative tasks as needed.
Qualifications
- Minimum 5 years of bookkeeping experience.
- Proven experience with QuickBooks or similar accounting platforms.
- Strong proficiency in Excel or Google Sheets.
- Excellent written and verbal English communication.
- High level of discretion, professionalism, and emotional intelligence.
- Ability to prioritize, multitask, and manage deadlines.
- Comfortable working directly with senior leadership.
- Able to handle travel arrangements and shipping coordination.
- French language skills are a plus.
- Spanish not required.
Candidates must possess a BA/BSc/HND qualification.
