The role of Automation Engineer at RAY AI Inc. involves supporting top-tier entrepreneurs and founders across the US and Europe. You will act as the operational backbone behind visionary leaders—leveraging your technical expertise, organizational excellence, and proactive mindset to help them reclaim their time and focus on what truly matters. This is a fully remote, full-time position offering flexibility and global exposure.
Key Responsibilities
- Digital Operations Implementation: Implement and maintain efficient digital operations systems for email, calendar, task, and project management.
- Workflow Optimization: Coordinate and optimize daily workflows across productivity tools such as Asana, ClickUp, Notion, or Trello.
- Time Management: Manage and protect the founder’s time through smart scheduling, inbox management, and proactive communication.
- Automation: Integrate and automate processes using n8n, Zapier, Make (Integromat), or Google Workspace automations to streamline repetitive tasks.
- Data Management: Support data management and documentation, ensuring organized digital filing systems in Google Drive, Dropbox, or SharePoint.
- Research and Reporting: Conduct market, competitor, and operational research, and create data-driven reports and dashboards.
- CRM Oversight: Oversee CRM management (HubSpot, Salesforce, or Pipedrive)—updating pipelines, tracking leads, and ensuring data accuracy.
- Marketing Support: Assist with digital marketing operations, such as scheduling posts, managing newsletters, and analyzing campaign performance in Meta Business Suite, Mailchimp, and Canva.
- Communication Facilitation: Facilitate smooth communication and collaboration using Slack, Zoom, Microsoft Teams, and Calendly.
- Knowledge Management: Support internal knowledge management using tools like Notion, Confluence, or Airtable.
- AI Leverage: Utilize AI-powered tools (e.g., ChatGPT, Notion AI, Fireflies, Reclaim.ai, or Otter.ai) to improve productivity, summarization, and workflow efficiency.
- Technology Evaluation: Regularly evaluate, test, and recommend new technologies to enhance business processes and digital performance.
Qualifications and Attributes
Education and Experience:
- Bachelor’s degree (BA/BSc/HND) or equivalent professional experience.
- Proven experience as a technical, operations, or executive assistant, ideally within a fast-paced, digital-first or startup environment.
- A minimum of 1 year of experience is required.
Technical Proficiency:
- Advanced proficiency in:
- n8n, Make (Integromat), Windows Power Automate, Google Workspace, Zapier.
- Familiarity with AI and automation tools:
- ChatGPT, Notion AI, Otter.ai, Reclaim.ai, Fireflies, etc.
Required Skills & Attributes:
- Excellent English communication skills (C2 level)—both written and verbal.
- Strong problem-solving ability, analytical mindset, and attention to detail.
- Ability to manage multiple priorities with organization, accuracy, and discretion.
- High Agency — proactive, self-motivated, and able to anticipate needs before they arise.
- Passion for digital operations, workflow design, and continuous process improvement.
What RAY AI Inc. Offers
- Competitive salary ranging from KSh 50,000 to KSh 100,000 per month, plus performance-based bonuses potentially up to three months' salary.
- Fully remote, flexible work environment.
- Modern laptop and hardware provided by the company.
- Specialized training in AI, automation, and digital productivity tools.
- Global exposure—collaborate with top-tier founders and fast-growing startups.
- Continuous learning and career growth opportunities in an international environment.
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