The Associate Accountant at USIU-Africa reports to the Senior Accountant and is responsible for vital financial areas including stock taking, asset verification, and payment processing. The role involves managing general ledger entries, student billing, debt collection, and ensuring proper cash management and reconciliations to maintain the university's financial integrity.
Responsibilities
Financial Transactions & Ledger Management
Process and post accurate general ledger entries, including journals and cash transactions, in the University ERP.
Prepare and submit journal entries for review and approval in line with established authorization protocols.
Draft payment vouchers and ensure completeness and accuracy prior to approval.
Perform timely and accurate revenue recognition and posting to the relevant ledger accounts.
Student Accounts Management
Maintain accurate and up-to-date student accounts, including billing, adjustments, and reconciliations.
Facilitate financial clearance of students, including lifting financial holds where applicable.
Process student refunds in a timely and compliant manner.
Provide accurate account balances and issue official receipts to students.
Receivables & Debt Management
Monitor and follow up on outstanding student debts through structured communication channels (calls, emails, SMS).
Prepare detailed ageing reports on long-outstanding debts and recommend recovery actions.
Develop and maintain tracking tools to enhance debt collection efficiency and reporting.
Cash Management & Banking Operations
Receive, verify, and record revenue collections at cashier points.
Prepare daily collection reports and post cash journals accurately.
Ensure safe custody of cash and cheques and perform daily banking of collections.
Prepare and submit daily banking reports for review by the Treasury function.
Reconciliations & Controls
Prepare periodic reconciliations (e.g., general ledger, cash, and other control accounts) for review.
Conduct stock takes (adhoc, monthly, and annual) and fixed asset verifications.
Maintain proper documentation and audit trails for all financial transactions.
Records Management & Compliance
Ensure proper filing, safekeeping, and retrieval of financial documents within the department.
Maintain records related to financial operations, including backup and audit documentation.
Support adherence to internal controls, policies, and regulatory requirements.
Customer Service & Stakeholder Support
Work collaboratively with student accounts and other departments to ensure efficient service delivery.
Provide timely and accurate financial information to students and internal stakeholders.
Requirements
Bachelor’s degree in Accounting/Finance and CPA II/ ACCA II OR CPA-Finalist / ACCA Finalist.
Proficiency in computer applications.
1 Year experience in a busy Accounts/Finance department.
Shown merit and ability as reflected in work performance and results.
Personal Attributes & Competencies
Excellent communication skills.
Excellent analytical skills with attention to detail.
Cross-cultural interpersonal skills.
Confidentiality and integrity.
Team player with excellent interpersonal skills.
Customer service and etiquette.
Proactive and with proven ability to take instructions and execute.
Self-motivated.
Flexibility to adjust to a dynamic work environment.
How to Apply
Interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, telephone and e-mail contacts to the address below by Friday 17th April 2026.
Director, Human ResourcesUnited States International University- AfricaP.O Box 14634-00800, Nairobi, KenyaEmail: jobs-finance@usiu.ac.ke
How to Apply
Interested applicants must provide a cover letter, current CV, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, and contact information. Applications should be sent to the address below by Friday, April 17th, 2026:
Director, Human Resources United States International University- Africa P.O Box 14634-00800, Nairobi, Kenya Email:jobs-finance@usiu.ac.ke
