Role Overview
ChildFund protects children’s well-being by strengthening relationships among children, parents, community members, local organizations, teachers and schools, governments and others. Together, we improve children’s lives - at every age, from infancy to young adulthood - with better nutrition, health, safety, education and skills.
Primary Responsibilities
Financial Management and Accounting
- Daily Financial Operations: Process all project-related financial transactions, including preparation of cash and bank payment vouchers, ensuring completeness of documentation and adherence to authorized budget lines.
- Accounting Records: Maintain accurate and up-to-date financial records in the accounting system (QuickBooks/ERP), ensuring data integrity and proper coding of all transactions to the specific grant cost centers.
- Cash Management: Conduct daily and monthly cash counts, perform petty cash reconciliations, and prepare timely bank reconciliations for all project bank accounts.
- Advance Management: Maintain the uncleared cash advance file, track staff and partner advances, and prepare monthly overdue advance reports to ensure timely accountability and liquidation.
Budget Monitoring and Donor Compliance
- Budget Tracking: Monitor project expenditure against approved budgets, prepare regular variance analysis reports, and alert the Project Coordinator and Senior Finance Analyst to any potential overspends or underspends.
- Donor Compliance: Ensure all financial transactions and documentation strictly adhere to the terms and conditions of the Hilton Foundation grant agreement, as well as ChildFund's internal policies and procedures.
- Support for Costing Exercise: Collaborate with the Project Coordinator and program team to provide required financial data to the Brookings Institute for costing studies, including extracting and organizing historical and current expenditure data.
- Partner Financial Monitoring: Support the review of financial reports and liquidation documents from local implementing partners (CBOs) and ensure sub-grant compliance.
Administrative and Operational Support
- Activity Coordination Support: Provide logistical and administrative support for project activities, including booking venues, participant travel/per diem processing, procurement of materials, and vendor payments.
- Procurement Support: Assist in procurement processes for goods and services, ensuring compliance with procurement policy and value-for-money principles.
- Asset Management: Maintain an up-to-date inventory of all project assets and equipment, ensuring proper tagging and safeguarding.
Required Qualifications and Experience
Education
- Bachelor’s degree in commerce (Finance or Accounting option), Business Administration, or related field from a recognized university.
- Certified Public Accountant (CPA) Part II is preferred.
Experience
- Minimum of 3 years of progressive professional experience in finance and administration, preferably within the NGO sector and with donor-funded projects.
- Proven experience in financial management, reporting, and compliance for international donors (experience with USAID, Hilton Foundation, etc.).
- Experience supporting internal and external audit processes.
- Experience in bank and cash reconciliation, petty cash management, and advance tracking.
How to Apply
Interested and qualified candidates should apply online through the official portal. Visit the following link to submit your application: ChildFund International Application Portal. This redirects to the official application site at weconnectchildfund.my.salesforce-sites.com.
